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Event Coordinator

2 weeks ago

Leatherhead, United Kingdom Bespoke Events Management Limited Full time

Location: Oxshott, United Kingdom

Employment Type: Full-Time

**Salary**: £27.5k - £32.5k

Discretionary Bonus: 10%

**Benefits**:
Casual Dress

Flexible Working

25 days paid leave plus bank holidays

Young company, high growth potential

Close, collaborative and caring team

**Who we are**:
Bespoke Events Management is a dynamic and rapidly growing events agency and venue management business based in Oxshott, Surrey. We specialise in delivering exceptional corporate events, weddings, and private gatherings. Our clients range from leading companies in the tech, automotive, insurance, and professional services sectors, providing us the opportunity to work on a diverse range of events, from product launches, technology showcases and overseas ski trips to executive retreats. We are a small, close-knit team, committed to excellence and creativity in everything we do.

Due to a growing number of clients and two new venues to manage, we are offering the opportunity for a motivated and results-driven Events Coordinator to join our team. You will play a pivotal role in this exciting period of growth as we expand throughout Surrey, Kent, Sussex, and beyond. There are excellent career prospects when joining our business; as we scale up, we're looking to fill positions that have the potential to progress into senior leadership roles in the future.

**Who we’re looking for**:
This role requires a proactive and ambitious individual who thrives in a dynamic and fast-paced environment. You will manage all aspects of event coordination, including liaising with clients, managing supplier relationships, and overseeing event logistics. We’re looking for someone hands-on and adaptable, eager to embrace the variety of tasks involved in planning and executing events.

**A bit of inspiration**:
We would also suggest that you check out our socials too...

**What you’ll be doing**:

- You’ll manage a portfolio of events, as well as support the events team on the wider events programme.
- Assist in planning and coordinating the end-to-end delivery of events, including inputting to project management planning.
- Manage supplier procurement processes, ensuring the selection of high-quality vendors and negotiating contracts.
- Collaborate with internal teams to ensure all logístical aspects of events are well-organised and executed efficiently.
- Support in preparing accurate and efficient event communications and marketing material.
- Manage event budgets, monitoring income and expenditure to ensure events are delivered within budget.
- Work with the team to identify and mitigate potential risks associated with events, conducting risk assessments and developing contingency plans.
- Work together to make sure all events comply with relevant laws, regulations, and organisational policies.
- Assist in obtaining necessary permits and licenses for events as required.
- Carry out event debriefs, recommending improvements based on learnings after each event.
- Contribute to the production of accurate reports to monitor and analyse event success.
- Support the integration and collaboration of communications planning and execution across all teams.
- Flexibility to deliver events, including evenings and weekends, and travel as required.

**The attributes and skills we think you’ll need**:

- 2+ years of experience in event planning and coordination.
- Proven experience in planning and delivering successful events.
- Strong organisational skills and attention to detail.
- Experience working with clients, guests and suppliers.
- Self-motivated, proactive, and creative with the drive to make a difference.
- Ability to work collaboratively across multiple teams.
- Ability to work collaboratively as part of a team and take initiative independently.
- Excellent written and verbal communication skills.
- Design skills (Canva, InDesign or Photoshop) would be a bonus.
- A valid driver's license and access to reliable transportation may be required.
- The ability to ski or snowboard would be a plus

**Our working hours**:
Generally Monday - Friday

Sometimes we work evenings and weekends

The working week is 45 hours

Time is paid back in lieu

**Interview stages**:
Stage 1 - Video Interviews

Stage 2 - Face-to-face with business leaders

Stage 3 - Meet the team

**Job Types**: Full-time, Permanent

Pay: £27,500.00-£32,500.00 per year

Additional pay:

- Performance bonus

**Benefits**:

- Casual dress
- Company events
- Company pension
- Free parking
- Work from home

Schedule:

- Monday to Friday
- Overtime
- Weekend availability

**Experience**:

- Event Management: 2 years (required)

Work Location: Hybrid remote in Leatherhead