Document Controller

Document Controller

Glasgow, York, Derby, Bristol, or London

Permanent

Office/Home Hybrid Working

**Do you want to work on a broad portfolio of projects? Can you build relations with multi-national teams? Are you experienced in documentation control? Then, this could be the next adventure in your career.**

**Create Solutions that will enable a better tomorrow**

To further strengthen our project support, we are looking for a Document Controller to join us. Working on a variety of projects, you will work with the Design & Technical teams to provide a consistent and timely service by ensuring that all project information, drawings, and documentation are managed, communicated, filed and retrievable in accordance with the businesses IMS procedures.

Your key responsibilities will be:

- Management of the information flow between the delivery team and the contractor and/or Client
- Coordinating and maintaining the EDMS register of original documents, allocating new document numbers and assisting with upload of placeholders when requested
- Copying, scanning, uploading, and registering incoming documents to the EDMS
- Coordinating the authorisation of new folders within the file structure and auditing the filing structure to ensure discipline and logic is being adhered to
- Timely distribution of document/reports to the enabling works team for review and providing tracking reports to the enabling works team identifying contractors’ submissions

**Your skills. Our team. Together we design the future.**

The first step to success in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners, or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.

On top of that, you’ll have:

- Good working knowledge of EDMS Software systems (MS Office, Business Collaborator, SharePoint, Bentley - ProjectWise, Asite, Aconex, ViewPoint, Conject, eB)
- Experience with workflows of design information within EDMS systems.
- Experience of checking quality and compliance of drawings and documents.
- Training project teams on EDMS Systems.
- Working knowledge of ISO 9001:2015 Quality Management Systems
- Working knowledge of ISO 19650 BIM Quality Management
- Familiarity with the relevant regulations regarding document keeping and handling (GDPR)
- The ability to prioritise a varied workload and demonstrate good time management to comply with deadlines.

**A place to work and so much more.**

We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.

With offices primarily located in Scandinavia, the UK, North America, and India, we are currently 7,300 people who bring their expertise in engineering, architecture, energy, and environment into play.

**What we also offer**:
To us, a fair reward is more than a competitive salary. We want to take care of our people professionally and personally as well.

Some of our benefits include:

- 28 days' holiday plus all UK bank and public holidays
- Formalised development plans and yearly promotion opportunities
- Private health care, for you and your immediate dependents
- Flexible and hybrid working conditions
- Annual subscription fees paid for your membership of two Professional Institutions
- Group personal pension scheme - salary exchange
- Life assurance
- Cycle-to-work scheme
- Corporate gym membership

**Got more questions?**

**Equal opportunity employer.**

COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to ethnicity, colour, religion, gender, national origin, age or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

LI-Hybrid

**Application deadline**

31 July 2025

**Recruitment type**

Full-Time, Permanent

**Country**

United Kingdom

**Locations**

Derby, Glasgow

**Req. ID**

59396