Health & Safety Administrative Assistant
2 weeks ago
Fire safety tracker
**Health & Safety Administrative Assistant - Permanent, Canary Wharf**
**Hours of work**: 40 per week, 08.30am - 17.30pm Monday to Friday (with one day per week working from home)
**Duties & Responsibilities**
- Planning and coordinating meetings to ensure effective communication and collaboration.
- Facilitating the delivery of a comprehensive dashboard view of status and risk across the portfolio by maintaining a suite of central tracking documents, including:
- Compliance tracker
- Site inspection/audit checklist
- Training tracker
- Accident, incident, and near miss tracker
- Ensuring the maintenance of statutory documentation in accordance with the Building Safety Act (2022).
- Facilitating the scheduling of training courses in accordance with the established program.
- Monitoring and centrally tracking training and compliance across the entire portfolio to ensure adherence to health and safety standards in line with the Building Safety Act (2022)
**Daily Duties**
Daily tasks inclusive of but not limited to the following
- Coordinating meetings, ensuring agendas are followed, and confirming the attendance of relevant stakeholders in accordance with project timelines.
- Maintaining an organised approach to daily tasks to ensure all deadlines are met.
- Participating in meetings, documenting action points, and preparing minutes.
- Creating and preparing documents and presentations.
- Conducting research and compiling comparative data.
- Managing and reviewing electronic filing systems.
- Procuring and ordering equipment for the team.
- Processing expense reports.
**Skills, Experience & Qualifications**
- Proficient in utilising MS Office for health and safety documentation and reporting.
- Experience in the property sector (advantageous)
- Capable of exercising discretion and maturity in all aspects of health and safety responsibilities.
- Exemplary communication and people management skills, essential for promoting a safe and compliant work environment.
We operate as an equal opportunities employer.
**Job Types**: Full-time, Permanent
Pay: £28,500.00-£32,000.00 per year
Additional pay:
- Performance bonus
**Benefits**:
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Life insurance
- Private medical insurance
- Referral programme
- Work from home
Schedule:
- Day shift
- Monday to Friday
- No weekends
**Experience**:
- Administrative: 2 years (preferred)
- Microsoft Office: 2 years (preferred)
Work Location: In person
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