Post, Archive and Print Room Assistant

Squire Paton Boggs have an exciting opportunity for a** Post, Archive and Print Room Assistant** to join the team.

Location: Birmingham

**Salary**: Competitive + Benefits

**About Us**:
Squire Patton Boggs is one of the world’s strongest integrated law firms, committed to providing insight at the point where law, business and government meet. We deliver commercially focused business solutions by combining our legal, lobbying and politicalcapabilities and invaluable connections on the ground to a diverse mix of clients, from long-established leading corporations to emerging businesses, start-up visionaries and sovereign nations. More than 1,500 lawyers in 45 offices across 20 countries on fivecontinents provide unrivalled access to expertise. In the UK, we have offices in Manchester, Birmingham, Leeds and London.

**Post, Archive and Print Room Assistant -** The Role:
Are you looking for a new challenge? Keen to build a career in an ambitious professional services business? We’re looking for a Post, Archive and Print Room Assistant to join our Business Operations team in central Birmingham We need a self-motivated, positiveindividual with a ‘can-do’ approach to working on areas such as reprographics, post room and archiving work.

Our Birmingham Business Operations Document Services team currently consists of 2 Business Operations Assistants and a Team Leader, reporting in to the Facilities Manager. This forms part of the wider Business Operations team including Facilities.

**Post, Archive and Print Room Assistant - **Key Responsibilities:
You will focus on reprographics, post room and archiving work, as well as providing excellent assistance and support to the wider Business Operations team in carrying out other general office duties such as setting up meeting rooms a required, office anddesk moves and monthly floor inspections.

Post - you will deal with incoming requests from clients via UK Office Services (central request system for Business Operations requirements) within agreed timescales and confirm completion on the IT system. You will be responsible for opening, sorting anddistributing post to all members of the firm, and you will arrange for items of mail and packages to be sent via the most effective method.

Reprographics - you will be involved with large scale printing, scanning and photocopying documents as required, as well as binding and finishing documents using appropriate equipment. You will ensure any work sent out for external completion is collectedand returned on time and produced to a high quality to meet business expectations.

Archiving - you will assist in providing a full archiving service to the Birmingham office, including managing the processing, delivery and receipt for all incoming/outbound files and deeds to the office, maintaining all records associated with the archiveprocess, providing training to new starters on the archive procedures.

**Post, Archive and Print Room Assistant -** You:

- Ideally, you will have previous experience of working in a mail, reprographics and archiving role - preferably within a professional office environment
- You will be a team player who enjoys collaborating with and supporting other members of the team, and you will be able to communicate effectively with your colleagues and have the ability to listen and interpret instructions
- Taking pride in your work and understanding the need for quality and attention to detail as well as positive attitude and professional manner are important
- A client focused ‘can-do’ approach to tasks, with an ability to use your own initiative to ensure delivery is key
- You will need to be flexible and willing to work overtime if required and a reliable team member and excellent timekeeper

**Post, Archive and Print Room Assistant - **What you need to know: