Staff Id and Vetting Assistant

Job number

**PRS00462**
- Faculties

**President’s Team**
- Departments

**Human Resources Division**
- Salary or Salary range

**£33,810 - £34,397 per annum**
- Location/campus

**South Kensington and White City Campus - Hybrid**
- Contract type work pattern

**Full time - Fixed term**
- Posting End Date

**10 Jul 2025**

**About the role**:
Do you have a keen eye for detail and a passion for providing excellent customer service? Want to continue your career in a world-leading STEM university? Join us as a Staff ID and Vetting Assistant.

Imperial is centralising its Right to Work (RTW) check process to ensure a consistent and compliant approach across the university. We are looking for an organised and proactive individual to provide administrative support to our Staff ID & Vetting Team. In this role, you will help ensure new and existing staff have the correct Right to Work and Disclosure & Barring Service (DBS) checks in place - supporting individuals through the process while helping Imperial meet its legal obligations.

**What you would be doing**:
In this fast-paced and detail-orientated role, you’ll play a key role in ensuring that all new and existing staff have the ID checks they need. This would include sending out communications and reminders, generating links via our ID check platforms, and carrying out the necessary Right to Work and DBS checks

At Imperial, we hire a wide range of colleagues - from world-leading researchers to catering assistants - and it is important to us that everyone has a smooth, positive experience when joining our staff community. You will contribute to that experience by working closely with colleagues from across the People Function, including within the Staff Immigration and Compliance teams as well our Recruitment and Staff Hubs, as part of the wider onboarding process.

**What we are looking for**:

- Proven administrative experience in roles such as HR, Compliance, Office Assistant or similar, within a fast-paced, service-led environment.
- Excellent organisational and time management skills, with the ability to prioritise high volumes of work and meet tight deadlines.
- Confident communicator with strong written and verbal skills; able to engage sensitively and professionally with a wide range of people to deliver a great service.
- A proactive, detail-oriented approach with the ability to produce accurate, high-quality work under pressure.
- Sound understanding of GDPR, confidentiality, and a working knowledge of employment/compliance processes (e.g. Right to Work checks, DBS).
- Comfortable working independently while knowing when to seek guidance or escalate issues.
- Customer-focused mindset with a positive, can-do attitude and a commitment to delivering value.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience using HR systems or similar databases.

**What we can offer you**:

- The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
- Benefit from a sector-leading salary and remuneration package (including 39 days’ annual leave and generous pension schemes).
- Interest-free season ticket loan schemes for travel.
- Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

**Further information**:
This is a full-time post.

The Staff ID & Vetting Team is part of the Compliance team within Imperial’s People Function. As a People Function, our goal is to attract a diverse community of the highest calibre talent, deliver a sector-leading employee experience, and provide an efficient, effective, and integrated service to all who use our support

**Available documents**:

- Attached documents are available under links. Clicking a document link will initialize its download.- Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

**About Imperial**:
Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you’ll join us at Imperial College London.

**Our Culture**:
Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.