Pt Office Support Assistant/admin/receptionist X 2-resources

**What's involved with this role**:
**Temporary PT Office Support Assistant/Admin/Receptionist x 2 - Resources**

**Job Ref: Cheshire E 5259650**

**Pay Rate: £12.85 per hour PAYE**

**Hours per week: 20 8.45am to 1pm or 12.45 to 5pm**

**Role Length: This opening assignment is for 2-3 months**

**City: Macclesfield, Cheshire**

**Basic DBS disclosure required for this role**

**Full time hours might be available**

The purpose of the role is to provide daily print, post, scanning and indexing service delivering high quality and committed corporate service across the Council.

**Key Responsibilities**:

- Prepare artwork for business stationary, maintain/retrieve/update existing art work. Recommend improvements and contribute to enforcing corporate branding.
- Undertake finishing tasks using a variety of equipment including: binding, collating, stapling, folding, enveloping and guillotining also the pressure sealing of staff payslips in a secure environment in accordance with Data Protection Laws. Be competent with the operation and routine maintenance of all equipment used in relation to the corporate post, print, scanning and indexing service.
- Undertake cash receipting, balancing & banking of income. (Cash & cheques)via the appropriate financial systems daily, in accordance with finance procedures and investigate any payment to find correct account numbers via various systems if not provided - Amounts up to £30,000 per day receipted.
- Maintain the security and confidentiality of all documents and information handled in the corporate post, scanning and indexing in accordance with Data Protection Law ensuring that original documentation are returned to the customer.
- Provide a reception service in both Westfields HQ and Municipal Buildings for visitors, staff attending meetings and general customer enquiries. Checking of staff ID Badges and signing in of visitors and contractors to ensure building security.
- Produce staff security identification badges for all employees/Members and Visitors including access rights to restricted controlled areas i.e. CCTV to ensure tight control for building security.
- Provide a corporate post and messenger service around corporate offices collecting and delivering of mail to teams then ensuring all mail is franked out to each department in order for monthly recharges to be made.

**Qualifications**:

- GCSE level qualifications, or equivalent, including English and Maths.

**Skills & Experience**:

- Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
- Previous experience working in a post/print scanned environment.
- Technical knowledge of post, print/reprographic, scanning and indexing processes.
- Customer service experience essential.
- Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

**Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.**

**If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.**

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**S** **Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please