Billing Administrator
4 days ago
**THE ROLE**
Optimity needs someone who is both ambitious and self-motivated and is looking to work in a very fast paced environment. The person will take ownership of their function and have polite confidence with our clients. We are interested in individuals with a passion for finance and the desire to develop their own skillset.
**DUTIES (among others)**
- Process accounts and incoming payments in compliance with financial policies and procedures.
- Preparing reports.
- Month end adjustments such as calculation of prepayments/accruals & maintaining fixed asset registers.
- Preparation of VAT returns.
- Acting as a contact for clients on a day to day basis, attending to queries and requests, ensure continuing good relations.
- Complete work to meet internal and external deadlines.
- Customer queries.
- Cancellations - checking all tasks received, cancelling from the system and billing, calculating end charges, credit notes, for month end should match Operations’ numbers, down sale, up sale.
- Direct Debit run - run a report from 9, compare with the system outstanding amounts, upload on the bank's portal.
- Bill run - see bill checklist on my folder.
- Deferrals - After bill run defer invoices.
- Accruals - after a bill run accrue invoices.
- Invoice input in the system - transfer invoices in CV format in the system, check rounding errors, Credits added manually.
- Credit notes.
- Final invoices.
- D/D mandates - upload new D/D mandates in the bank.
- Manual billing (when required).
- Few customer special reports - after bill run customers need call reports.
This list is not exhaustive, and the tasks assigned might increase as per company’s needs.
**MINIMUM REQUIREMENTS**:
- Proven working experience as finance clerk.
- Proven ability to calculate, post and manage accounting figures and financial records.
- Data entry skills along with a knack for numbers.
- Hands-on experience in operating spreadsheets and accounting software.
- IT literate; proficiency in MS Office.
- Great interpersonal and communication skills.
- Good team working skills.
- High degree of accuracy and attention to detail.
- Be a team player.
- Have customer focus.
**DESIRED SKILLS**:
- Degree educated.
- Previous experience working with Xero.
- Knowledge of CRM/ERPs like Salesforce etc.
**Salary**: £23,000.00-£27,000.00 per year
**Benefits**:
- Additional leave
- Casual dress
- Company events
- Language training provided
- Life insurance
- Private medical insurance
- Referral programme
- Sick pay
- Work from home
Schedule:
- Monday to Friday
**Experience**:
- Accounts Receivable: 2 years (preferred)
- billing: 1 year (preferred)
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