Executive Assistant

Overview:
Spirit AeroSystems designs and builds aerostructures for both commercial and defense customers. With headquarters in Wichita, Kansas, Spirit operates sites in the U.S., U.K., France and Malaysia. The company's core products include fuselages, pylons, nacelles and wing components for the world's premier aircraft. Spirit AeroSystems focuses on affordable, innovative composite and aluminum manufacturing solutions to support customers around the globe.

**Role Purpose**

Provide front of house reception and secretarial/administrative support to the General Manager and specific members of the Senior Leadership Council and their direct reports and executive teams as required.

**Executive Assistant**:
**This opportunity, based at our **Prestwick** site offers**:

- Hours Worked Per Week: 37
- Site & Corporate Bonus Plans
- Employee Stock Purchase Plan
- Generous holidays
- Flexible Benefit Structure
- Defined Contribution Pension Scheme
- Life Assurance
- Group Income Protection
- Company occupational sick scheme
- On site Occupational Health Department
- Employee Assistance Program
- Professional development and growth
- Coaching and mentoring
- Opportunity for advancement

**Responsibilities**:

- Manage front of house reception activities including but not limited to directing telephonecalls to the relevant Spirit employees, assisting with external courier and mail activities and providing general assistance to enquiries from many sources.
- Manage all aspects of employee security clearance that includes but not limited to ‘Basic' Check Clearance’ for pre-employment and at designated intervals and ‘Right to Work’ checks at the pre-employment stage.
- Use own initiative to manage incoming requirements from Customers and suppliers.
- Manage remotely, as required, diaries and appointments of travelling clients.
- Meeting organisation, including booking conference facilities, preparing Agendas, taking actions and circulating/progressing as required.
- Book UK and overseas travel in line with company travel policy.
- Maintain adequate inventory of office suppliers via approved suppliers.
- Act as a main point of contact for day to day issues at the Prestwick or North West office, including booking visitors in via security, ordering working lunches and ensuring the smoothrunning of the office in general.
- Process monthly expenses on behalf of the SLC Members ensuring accurate records are kept.
- Where required, supervise junior team members and ensure training and development plans are in place and performance is managed.
- Compile weekly reports in Excel and PowerPoint formats for Senior Leadership Council Reviews.
- Organise and prepare monthly CSR meeting and review pack.
- Maintain holiday planner and weekly whereabouts for exec team.
- Produce minutes, reports etc. from handwritten drafts, audio or shorthand as and where required and ensure distribution in a timely manner.
- Assist other secretaries as and when required.
- Travel to and work from alternative office bases as and when required.

Qualifications:
**Knowledge, Skills and Experience**
- HNC/HND or vocational qualification, or equivalent experience
- Sound previous secretarial and administrative experience
- Confidentiality - dealing with sensitive and confidential matters
- Good organisational skills
- Self driven, professional approach with a “can do” attitude to daily administrative tasks
- Excellent interpersonal skills and a team working attitude
- Sound knowledge and experience of Microsoft packages such as Word, Excel, Outlook is required
- Good oral, written and presentational skills
- Well developed communication and interpersonal skills
- Good financial awareness

**Decision Making Authority**
- Works within reasonably defined processes but not closely supervised unless complex or sensitive.
- Maintains and organises own workload.
- Will make some decisions, within scope of own work, consulting others as appropriate, but will normally refer decisions within financial implications or implications for a wider business area to line manager.

Spirit AeroSystems is an equal opportunity employer and considers qualified applicants for employment without regard to race, colour, creed, religion, national origin, sex, sexual orientation, gender identity and expression, marital or civil partnership status, pregnancy, age, disability, veteran status or any other protected factor under federal, state or local law