HR Coordinator

**HR Coordinator** Recruitment Pack **Who we Are** Central to local cultural life for over 120 years, Perth Theatre and Concert Hall create life affirming, shared experiences in the performing arts that ignite the imagination and make living more meaningful. Our world-class venues, award-winning programming and inclusive Learning & Engagement projects play an essential role in stimulating positive wellbeing within the communities we serve, benefitting the local economy and raising the profile of the area. Perth Theatre and Concert Hall is the trading name of Horsecross Arts Ltd, the charitable organisation established in 2005 to run both venues. Horsecross Arts Ltd is registered in Scotland, no. SC301328 and a charity no. SC022400. **Our Vision & Mission** - **"To ensure the performing arts are essential to our communities."**_ From our base in Perth City and across Scotland at large, our mission is to use the performing arts to inspire, explore, connect, and educate, as sustainably as possible: **Inspire** - as a source of entertainment, enlightenment, joy, and wellbeing; **Explore** - forging into the new, inventing fresh approaches and developing different ways of working; **Connect** - with our communities, meeting their needs, striving to include everyone; **Educate** - by supporting learning and training across our whole range of activities for staff, participants, the sector, and future generations. **IDEA - Inclusion, Diversity, Equality & Accessibility** Perth Theatre and Concert Hall is working to ensure our organisation is fully representative of the communities we engage with locally and nationally. We believe in the transformative power of the performing arts and understand that embracing diversity of backgrounds, experiences, skills, cultures, and outlooks is critical to fulfilling our Vision. We start from a position of inclusion being fundamental to all our activities. We are committed to providing life-enhancing experiences for everyone, whatever their age, background, ethnicity, gender, geographical location, physical or mental ability, religion, sexual orientation, social conditions, work or employment status. Necessarily, our approach steps beyond the letter of the law to achieve this. Our commitment to IDEA will be central to all our policies and processes, from recruitment and operations to the delivery of our public engagement, performances, and events. Undertaking continual review and training, we will closely monitor, and be transparent about, our progress. **The Role** **Job Title**: HR Coordinator **Status**: 37.5 hours per week (Full-Time) **Reports to**: Head of Finance and HR **Salary**: £28,114.69 **Purpose of Role**: This role will form a part of our Finance and HR Department. The Finance and HR Department services all the financial and people needs of the organisation. The financial and people activities of the department fall into three identifiable categories: - Organisational and statutory tasks to service the day-to-day financial requirements of the organisation (e.g. payroll, recruitment and induction, banking, petty cash and VAT); - Provision of management information to the Trustees, the CEO and the Heads of Departments to support and advise in the financial management of the organisation (e.g. budgetary control, variance analysis and management accounts, absence statistics and training requirements); - Leading the continuous improvements of organisation-wide financial and people arrangements (e.g. internal audit, development planning and forecasting, training, recruitment, equality and diversity). The appropriate and relevant Finance and HR department staff will also be involved in general organisational issues. The Finance Manager will be part of the wider management team of the organisation. The Head of Finance and HR will be part of the Leadership Team and play a key role in strategic decision-making throughout the organisation. The department is currently using Xero, BrightPay/BrightPay Connect and the 365 Microsoft Office suite of software. **This role is responsible for all HR duties within the organisation.** **Organisational Relationships** - **Line Manager**:_ Head of Finance and HR - **Key Relationships**:_ Heads of Department, Finance & HR Team - **External Relationships**:_ External HR Consultants, ONS **Location** You will be based at both Perth Concert Hall and Perth Theatre and will be required to work across both spaces. The role can be hybrid, allowing up to 40% of time WFH. **Duties and Responsibilities** **HR** - Manage the HR and Recruitment inboxes; - To be responsible for the administration of all employee information including recruitment, induction, sickness (and other) absence and contractual information and entry onto HR database in conjunction with the Payroll & Finance Coordinator; - In conjunction with the External HR Consultants, ensure that the systems within the HR operation throughout the organisation are ful