Nursery Administrator

**Job Overview**
**Full job description**

**Nursery Administrator**

We are looking for a highly organised and detail-oriented **Nursery Administrator**to oversee the administrative and financial operations of our nursery. This role plays a vital part in managing **child placements, staff records, nursery funding, and bookkeeping tasks**, ensuring smooth day-to-day operations.

If you have **strong administrative skills, experience in finance or bookkeeping, and enjoy working in a childcare setting**, we’d love to hear from you

**Key Responsibilities**:
**1. Nursery Administration & Child Placements**
- Manage **new starts**, ensuring a smooth onboarding process for families.
- Maintain the **waiting list**, allocating places fairly and efficiently.
- Process **session changes, deferrals, and withdrawals**, including refunds.
- Handle **debt collection** processes, working with families to arrange payments.
- Ensure **accurate record-keeping and archiving** of all placement documentation.

**2. Staff Records & Recruitment Support**
- Maintain **staff records**, including contracts, uniform allocations, and personnel files.
- Process **staff updates**, including leavers, transfers, and secondments.
- Ensure all **staff documentation is up to date and archived appropriately**.

**3. Funding & Fee Management**
- Maintain **overview sheets** to track funded places and adjustments.
- Monitor **upcoming funded children** and liaise with parents on funding entitlements.
- Reconcile **funding payments**, ensuring correct allocation and adjustments.
- Process **nursery fee invoices**, tracking payments and outstanding balances.
- Assist with **debt collection** where necessary, liaising with families professionally.

**4. Bookkeeping & Financial Administration**
- Oversee **day-to-day financial transactions**, including fee tracking and bank reconciliations.
- Maintain and oversee **Xero or Sage** **software** for financial reporting.
- Provide financial **reports and reconciliations** for management and accountants.

**5. General Office Administration**
- Provide **day-to-day administrative support** to the nursery team.
- Ensure compliance with **GDPR and nursery safeguarding policies**.

**Key Skills & Experience**:
**Essential**:

- Previous **administrative experience**, ideally within a nursery or education setting.
- Strong knowledge of **basic bookkeeping, invoicing, and financial reconciliation**.
- Proficiency in **Microsoft Office (Excel, Word, Outlook)** and nursery management software
- Ability to communicate **professionally and warmly** with parents and staff.

**Desirable**:

- Experience using **Xero or Sage** **accounting software**.
- Knowledge of **Midlothian/NAMS funding processes**.
- Understanding of **HR and payroll administration**.

**Schedule & Hybrid Working**:

- **Permanent, Part-time role** working Monday - Friday (flexible hours considered).
- Initially office-based

**Employee Benefits**:
✨ **Company pension scheme**
✨ **Wellbeing support and paid wellbeing days**
✨ **Supportive and friendly working environment**

✨ **Free onsite Parking**

**Job Types**: Full-time, Permanent

Pay: £17,550.00 per year

**Benefits**:

- Additional leave
- Childcare
- Employee discount
- Free parking
- Health & wellbeing programme
- On-site parking

Schedule:

- Monday to Friday
- No weekends

Work Location: In person

**Job Type**: Part-time

Pay: £17,000.00-£17,550.00 per year

Expected hours: 27 per week

**Benefits**:

- Additional leave
- Bereavement leave
- Childcare
- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Employee discount
- Free parking
- On-site parking
- Private medical insurance

Flexible language requirement:

- English not required

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 28/02/2025
Reference ID: Nursery Admin (Mat Cover)
Expected start date: 17/03/2025