Accounts Assistant
2 weeks ago
**Position**: Accounts Assistant
**Company**: Unit Management Services Ltd (UML)
**Location**: Surbiton
**Reporting to**: Accounts Manager
**Reports**: One junior Accounts Assistant (TBC)
**About us**: Commercial property management company in SW London & Surrey is seeking an experienced professional in all matters related to bookkeeping and accounts administration. UML manages 17 multi-occupancy buildings totalling over 1000clients (tenants) spread over 500,000 sqft of flexible office space.
**About the role**: The person that occupies the position will be working closely with the accounts manager assisting in all monthly actions and tasks. In addition to the recurring monthly activities, they will also be managing and resolvingaccounts queries and issues raised by our clients (tenants). The position will be based at our head office in Surbiton and vehicle ownership is essential (parking is provided). This is a permanent position, 37.5 hours per week, Monday to Friday 9.00 to 5.30.
**Required Skills & Experience**:
- A robust understanding and experience in working with any of the main accounting software packages (SAGE, Xero, Quick Books, SAP etc.)
- Intermediate to high Excel skills including data recording and management, formats, functions, pivot tables, v-lookups, etc. (financial modelling not required)
- Good organizational skills with ability to meet deadlines
- A high level of patience and the capability to work in busy environment
- Good written and oral communication skills
- Ability to follow procedures and be able to multitask
- Carry out daily tasks to a high standard and ensure 100% accuracy.
- Manage at least 1 junior member of staff
**Daily & Monthly Responsibilities**
- Manage purchase orders and users on P/O System (Zahara)
- Review and input monthly invoices onto P/O System
- Oversee authorisation of all invoices
- Resolve invoice queries with suppliers
- Carry out monthly invoice/payment reconciliations on accounts system (Sage)
- Produce monthly cost report and correct cost categorisation (Sage)
- Prepare, review and issue sales invoices and credit notes to clients/tenants (Twiin)
- Assist with monthly payment allocations
- Manage and resolve daily accounts issues raised by clients/tenants
- Provide clients with copy invoices etc. on request
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