Accounts Payable and Payroll Officer

**About us**

Ikon Science is a global provider of geopredictive and knowledge management software and solutions to optimize subsurface discovery and production. For over 20 years, Ikon’s dedicated service-minded teams have applied deep scientific expertise and technology innovation to help customers extract more actionable knowledge from sophisticated subsurface data. Ikon helps customers make the best moves - improving accessibility and accuracy, accelerating results and lowering costs.

With offices located around the world in including; London, Houston, Kuala Lumpur, Calgary and Rio de Janeiro, Ikon services all major hydrocarbon geographies - delivering global solutions with local service and support. Award winning RokDoc geopredictive software, Curate knowledge management software, QI Solutions, GeoPressure and GeoMechanics Consultancy, and Roknowledge Studies make Ikon the proven partner for subsurface success.

**About the role**

The Accounts Payable and Payroll Officer is a key part of the UK finance team, responsible for accounts payable, and running UK and US payroll. This role will ensure the timely processing and payment of the UK payroll and all UK invoices.

**Requirement**

**Accounts payable**:

- Responsible for obtaining correct approvals, and coding purchase invoices into NetSuite, processing payments in line with vendor terms.
- Responsible for ensuring correctly uploaded inputs in the Expensify portal for UK-entity staff, processing both these and manual claims in Netsuite, ensuring accurate coding.
- Responsible for reconciliation of flights and hotels processed through the travel booking process, and processing of these via Netsuite.
- Ensuring staff expenses are processed and paid within a 2-week cycle.
- Capturing VAT / Withholding tax / BIK and accounting for accordingly. Ensuring invoices and expenses are processed in line with internal control processes e.g. ensuring valid POs support all invoices, and that invoices/expenses have the necessary approvals.

**Cash & Bank**:

- Ensuring cash books are fully reconciled on a daily basis to bank statements (GBP, USD) ensuring NetSuite dashboards show the correct bank balances.
- Adding payables information to the 10-weekly cash flow report and considering timing of expected future payments where invoice not yet received, to ensure accuracy of the Group cash position.
- Prepare intercompany journals on Netsuite to settle Group transactions to the appropriate Subsidiary.
- Responsible for processing UK Payment runs, including accurate upload of ACH transactions from Netsuite, and preparation of Priority Payments and Bank transfers.
- Ensure up-to date protocol is followed with regards all Bank transactions, and all measures taken to prevent any fraudulent attempts in the payment of suppliers.

**Payroll**:

- Point of contact for all UK payroll queries. Working with HR to confirm monthly payroll changes.
- Working with payroll provider to check and verify payroll outputs are correct, and finalise payroll - including pay slips and all reports.
- Assist with non-UK payrolls where appropriate - e.g. Belgium, Dubai, US, Canada.
- Responsible for all payroll related filings and reporting to HMRC and any other relevant tax jurisdictions/bodies.
- Responsible for loading payroll on the bank.
- Administration of payroll related benefits including Salary Sacrifice Pension, Cycle to work and Childcare vouchers.
- Use expertise to advise on Benefit in Kind related queries, ensure expenses are tax compliant.

**Month End**:

- Assistance in completing month end tasks such as journal entries where applicable - salary journal, etc.
- Responsible for keeping full and up to date account working papers where relevant.
- Reconciliation of Balance Sheet for all payroll control and Bank general ledger accounts

**Other**:

- Production of ad hoc financial reports for management.
- Assistance with the year-end audit.
- Responsible for maintaining finance files
- Accurate and timely processing of the Company payrolls.
- Timely & accurate payment of suppliers.

**Experience**

Previous experience in an accounts payable and payroll function - able to demonstrate:

- ability to work independently in both.
- experience of dealing with HMRC and payroll providers.
- knowledge of payroll reporting requirements.
- Proven technical experience and the ability to work accurately to tight deadlines
- Good Excel skills; vlookup, Pivot Tables and formulas desirable.
- Confident in understanding multi-currency transactions.
- 3+ years’ experience of Accounts Payable and Payroll.

**Qualifications**
- Payroll Technician Certificate or equivalent.
- Strong qualifications in Maths and English, or equivalents.
- Member of the Chartered Institute of Payroll Processing is desirable.

**Technical Competencies**
- NetSuite experience a plus.
- Highly proficient in Microsoft Office products such as Outlook, Word, Teams and Excel.

**Behaviour **Competencies**
- Accurate and e