Office and Administration Assistant

4 days ago

Crawley, United Kingdom stevensdrake solicitors Full time

Job Description - Office & Administrative Assistant

Reporting to: Department: Administration
- **Purpose of Role**:
This role will require the post-holder to provide administrative support to all members of staff, in order to ensure the smooth and efficient operation of our busy Crawley office. The post-holder should be reliable and conscientious and must be able to adapt to a wide variety of different duties and responsibilities.

**PLEASE NOTE**: This is a job share position with the following start times available.

Start time - 8am - 12:30pm

Start time - 12:30pm - 5pm

The Office & Administrative Assistant must:

- Work well under pressure;
- Be driven and have a positive attitude;
- Be able to able to take responsibility for a wide variety of daily tasks; and
- Have a polite and professional demeanour, whether over the telephone, in person or in writing.
- **Duties**

The post-holder’s principle duties will include:

- deactivating and activating the firm’s alarm system
- Collecting the Royal Mail post
- Scanning and distributing all incoming post
- Franking and processing all outgoing post
- Ordering office supplies and monitoring and maintaining stock levels within the firm (where appropriate)
- Archiving and recovering client files
- Liaising with contractors and processing deliveries
- Assisting with small building maintenance issues
- Assisting with the daily banking procedures
- Answering and directing incoming telephone calls
- Providing support to visitors
- Providing admin support to fee earners
- Closing files on our CRM system
- **Qualifications and skills**:
The post-holder will require the following:

- Good computer skills, including knowledge and experience of Excel, Outlook and Word;
- Excellent communication and people skills (written, verbal and over the telephone);
- Good time management skills and the ability to prioritise work;
- Attention to detail and problem solving skills;
- Flexibility and a willingness to be a good team player.

**Job Types**: Part-time, Permanent
Part-time hours: 22.5 per week

**Salary**: From £12,500.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- CRAWLEY: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: ADMIN23

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