Grants and Funding Officer

As the living, growing home of our national story, The National Archives is already a special place to work. We’re an institution nearly 200 years old with a collection spanning 1,000 years of history. But it’s where we go next that makes things really interesting.

In our strategic vision: _Archives for Everyone, _we set ourselves the challenge of becoming the 21st Century national archive - a different kind of cultural and heritage institution: Inclusive, Entrepreneurial, Disruptive. We won’t become this overnight. It will take time, focus, effort and daring.

That’s where you come in. Because we can’t do this without you.

**Job Overview**

**Salary**: £32,731 - £36,701 per annum

Contract type: fixed-term appointment until 31st December 2027

Band: E / HEO

Closing date: Monday 16th June at midnight

The National Archives (TNA) is the official archive of the UK government and for England and Wales, and makes a vast collection of historical records dating back over 1,000 years available to the public. TNA is also an Independent Research Organisation (IRO), cultural heritage institution, and a grant funder for the archives sector across the UK.

We are currently working on grant-funded projects worth over £15 million, and will disburse over £2 million of funding to the archives sector in 2025-26.

The Grants and Funding Officer sits within The National Archives’ Research, Grants and Academic Engagement Department, the central locus for our:

- Research strategy and delivery
- Research impact, culture and engagement
- Grant fundraising, including in our capacity as an Independent Research Organisation
- Management and assurance of external funding
- Grant-making to the archives and GLAM sectors

The postholder will work as a key member of this growing and vibrant department of around 25 people.

The Grants and Funding Officer is responsible for a range of tasks across The National Archives’ grants portfolio, both payable and receivable.

The postholder will develop a wide range of skills, suitable for future roles within the Civil Service, at grant funders, or in the cultural and research sectors. Working with a number of researchers and strategic leads across our organisation, you will gain experience in grants administration, project management, finance and communication. The postholder will be provided with the training and development needed for the role, including membership of ARMA (the Association of Research Managers and Administrators).

You will have strong numerate, organisational and administrative skills, with the ability to balance competing demands and prioritise tasks effectively. A can-do attitude, and a willingness to learn new skills and work as part of a team, are more important than specific experience.

Within the beautiful surroundings of Kew, a 10-minute walk from Underground and Overground stations, TNA boasts a collegial working environment and the excellent Civil Service benefits package. This includes flexible working, an on-site gym, wellbeing resources and an opportunity to join a Civil Service Pension Scheme. Putting people at the forefront of our organisation, we are committed to enabling professional development and training for all our colleagues.

This is a full time post. However, requests for part-time working, flexible working and job share will be considered, taking into account at all times the operational needs of the Department. A combination of onsite and home working is available and applicants should be able to regularly travel to our Kew site for a minimum of 60% of their work time.

How to apply:
Role and Responsibilities
- Administration and Process Delivery _
- Support the administration of TNA’s pre-award process, collating necessary documentation for internal approval, peer review and submission to funder (including developing an understanding of key funders’ technical systems, and the ability to translate information into those systems)
- Manage RGAE’s information and documentation, maintaining an accurate and auditable filing system and Information Asset Register, ensuring that information is appropriately shared within TNA, and monitoring compliance with information security standards.
- Including responsibility as RGAE’s Information Asset Manager.
- Finance _
- Manage the financial processing for TNA’s inbound and outbound grants, including raising purchase orders, categorising expenditure accurately according to cost centre and project code; arranging invoices for payment; and raising invoices to grant funders (including acting as a key point of contact for the Finance Department, working collaboratively to produce accurate financial data, answer queries on TNA’s grants and resolve issues as they arise with financial data and processes)
- Support the financial processing of the RGAE department as required, in collaboration with the Research and Academic Engagement Officer.
- Understand funder financial regulations and support project teams in meeting