Business Administrator Assistant

**Overview**:**About Us** AutoCoding Systems Limited (ACS) is an industry leading specialist software/automation company, which specialises in device automation and data integrity solutions in and around the packaging line environment. With Head Office located in the UK, our solutions are deployed globally. We pride ourselves in fostering a genuine team culture, only employing the brightest minds and work collaboratively across different functions to deliver world class projects. Very recently in 2021, we were awarded our first patent for code inspection with “4Sight", a new innovation in code inspection that integrates with printers to confirm the presence of the correct code and satisfactory quality of print. In February 2021, AutoCoding Systems Limited was acquired by John Bean Technologies, a leading global technology solutions provider to high-value segments of the food processing and air transportation industries. With the support of JBT and their extensive reach in the food industry, this can help create endless opportunities for AutoCoding Systems and strengthen our international presence in our chosen markets. Whilst the majority of our customers to date have been from the food and beverage industry, our products are adaptable to other FMCG market sectors, which we seen present also significant growth opportunities. **Responsibilities**:To support our growth, we are looking for an energetic, highly organised and enthusiastic individual to join our growing team, as a **Business Administrator Assistant**. The day-to-day duties will be varied and fast-paced, supporting both the Administration and Finance functions in the business. As a **Business Administrator Assistant** your role will include but not limited to: - Reception duties - Answer door buzzer, greeting visitors. - Telephone answering/call forwarding. - Able to capture 1st line support detail from customers if they call in with an AutoCoding issue. - Meeting / Training support - Meeting room bookings, ordering and setting up lunches, refreshments when necessary - General office administration (scanning, filing, shredding). - Ad-hoc office administration duties, formatting word documents/presentations - Assist with Company events Organise travel arrangements for both domestic and international trips. - Manage any building issues with landlords directly. - Creation of customer activity numbers for Sales team. - Carry out the weekly Purchase Ledger and Sales Ledger postings into the accounting systems (Sage and Xero). Liaise with Finance as necessary. - Cross checking supplier invoices against in-house CRM system. - Monthly reconciliation of supplier statements. - Monthly reconciliation of company credit card expenditure. - Take calls from suppliers chasing payment & liaise with Finance on payment dates etc. Bi-weekly catch up with finance department. - Create the finance pack to store documents securely. - Weekly credit control to prompt customers for payment. - Process weekly expense timesheets for employees and report to line managers for approval. - Undertake credit checks and complete the respective paperwork for new customers and suppliers. - Support the Finance team with any other ad-hoc duties. **Qualifications**:**Professional behaviour**: - Provide strong and professional standards of conduct, communication and style at all times. Specifically, this means: Consistent accuracy and an eye for detail when completing financial tasks, data entry, etc. - Project positive attitude, personality, enthusiasm and willingness to support the other functions of the business with administration tasks. **Administration skills** Competent in telephone conferencing skills. - Excellent spelling, grammar, numeracy, documentation writing skills. - Able to use PowerPoint, Excel, Word, Outlook to intermediate/ advanced level.