Finance Officer

**Safer Recruitment Statement**

Welland Park Academy is committed to safeguarding and promoting the welfare of pupils and young people and expects all staff and volunteers to share this commitment.

**Responsibilities of all Support Staff**
- Have a proper and professional regard for the ethos, policies and practices of the Academy and maintain high standards of punctuality and attendance
- Engage actively in the appraisal process
- To have an understanding of and always act within, the statutory frameworks which set out your professional duties and responsibilities.
- Treat all pupils with dignity, building relationships rooted in mutual respect and at all times observing proper boundaries as appropriate to their professional role within the Academy
- Having a regard for the need to safeguard pupils well-being in accordance with statutory provisions. To ensure all pupils are safe at all times.
- Show a tolerance of and respect for the rights and beliefs of others
- Not undermining fundamental British values, including democracy, the rule of law, individual liberty and mutual respect and tolerance of those with different faiths and beliefs
- Ensuring that personal beliefs are not expressed in ways which exploit pupils’ vulnerability or might lead them to break the law

**Role of all Support Staff**:
To make the education of pupils your first concern. To be accountable for achieving the highest possible standards in work and conduct. Support Staff at Welland Park Academy act with honesty, integrity and work in the best interests of the pupils at all times.

All support staff will:

- To promote the Academy’s aims values, codes, policies and procedures in all situations
- Keep themselves and others safe
- Follow guidance regarding confidentiality issues as appropriate.
- Participating in relevant school based meetings and training activities within contracted hours
- Personally and collectively support pupils in becoming confident individuals, successful learners and responsible citizens
- Respond speedily to parental concerns as appropriate
- Act as role models by demonstrating a professional level of dress, appearance and behaviour
- Treat all colleagues with respect

**Specific Responsibilities and duties of Finance Officer**

The post forms part of the Finance team which, under the direction of the Finance Director, provides an effective finance service to the Academy. The post holder reports to the School Business Manager and will have particular responsibility for assisting with the routine financial transactions within the school.

**Accountabilities**

In greater detail, the following responsibilities are delegated to the Finance Officer:
**General**
- In conjunction with the FD/SBM ensure effective and efficient financial services
- In conjunction with the FD/SBM ensure effective & efficient use of the Academy’s Accounting System (currently FMS) and training of all staff to use the system

**Audit**
- Assisting the SBM in ensuring that all records and documents are available for audit and assisting the auditors through this process
- Assisting the SBM in ensuring that all records and documents are available for the External Accountant/Responsible Officer and assisting the External Accountant/Responsible Officer if appropriate through this process

**Accounts**
- Ensure compliance with financial processes and operational controls operating within the Academy. Assisting the SBM/FD in ensuring that internal control measures are maintained in accordance with this Scheme of Delegation and Financial Procedures
- Assisting the SBM in the processing of all annual budget commitments onto the Academy’s Financial Management System (currently FMS)
- Assisting the SBM in providing full, accurate and up to date records and ensuring documents are maintained in order to provide financial and statistical information and that the figures have been reconciled with the Academy’s bank accounts

**Invoicing/Lettings**
- Raising of all sales invoices (inc. Lettings) in a timely manner
- Reconcile Sales Ledger and advise SBM of any outstanding debts to ensure timely collection of payments due
- Assist the SBM in ensuring the efficient and effective administration of lettings

**Ordering**
- Process all official orders onto the Academy’s Financial System (FMS) ensuring cost is correctly coded
- Reconciliation of supplier statements
- Rectify incorrectly supplied orders, to include return of unsuitable goods and obtaining credit notes or refunds
- Perform regular checking of outstanding commitments to ensure budgets are fully utilised, this includes investigating outstanding orders and expediting delivery
- Checking goods received are in line with goods ordered

**Catering**
- Weekly reconciliation of income (revaluation machines)
- Occasional need to operate till in school dining hall

**Payments**
- Input invoices onto the Academy Finance System (FMS) ensuring full use of credit given
- Ensure invoices, receipt