Executive Assistant

2 weeks ago

Ermine Business Park, United Kingdom Mick George Full time

**About this role**

This individual will be required to support the Managing Director. Duties include but are not limited to:

- Full and robust diary management.
- Management of highly sensitive and confidential information.
- Acting as first point of contact for any general internal & external queries & requests.
- Liaising with clients, suppliers, and other staff as the main point of contact for all queries.
- Responding to correspondence and answering telephone calls on behalf of the Director.
- Mapping out all meetings and accompanying the Director when required to take ownership of minute-taking and detailed notes.
- Meet and greet external visitors including any additional meeting requirements.
- Manage administrative workloads and delegate accordingly.
- Management of expenses, maintaining spreadsheets for banking, petty cash etc.
- Photocopying, filing and archiving of high importance and confidential documents.
- Coordinating and organising extensive and complex travel arrangements and itineraries for and on behalf of Directors.
- Project support role for the Group MD across all business units.
- Ad-hoc administrative work on accounting software includes but not limited to Microsoft Dynamics and Xero e.g., raising purchase orders, generating invoices and bank reconciliation.
- Assisting other departments/Directors with any administration tasks/adhoc duties when necessary.
- Any additional adhoc requests/support at the Managing Directors discretion.

**Key Skills and Experience**
- Minimum 3 years’ experience of working as Senior PA/ EA at Director Level is essential.
- Excellent interpersonal skills with the ability to communicate confidently at all levels, both internally and externally.
- Computer literate with a good working knowledge of MS Office - in particular Word, Excel and Outlook.
- Extremely flexible approach to work with the ability to respond effectively to constantly changing priorities and deadlines.
- Faultless organisational skills with the capability of working under extreme pressure.
- Previous experience of working within the Construction Industry would be beneficial but not essential.
- Full UK Driving License will be required.

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