Legal Secretary

17 hours ago

Spalding Wygate, United Kingdom Elysian Legal Limited Full time

**Job Title**: Legal Secretary

**Location**: Spalding
**Contract Type**: Full-time, Permanent

**About the Role**

The Conveyancing Legal Secretary plays a pivotal role in supporting conveyancing solicitors throughout residential (and potentially commercial) property transactions. You’ll manage administrative duties, client communication, and legal documentation to ensure smooth, efficient conveyancing processes

**Key Responsibilities**
- **Secretarial & Administrative Support**:

- Audio and copy-typing correspondence, contracts, transfer deeds and Land Registry forms using digital dictation and word processing
- Managing diaries, scheduling client meetings, appointments and travel arrangements
- Photocopying, scanning, filing, sending/receiving post, and general office tasks
- **Case File and Document Management**:

- Opening, maintaining, and closing client files using your firm’s case management system
- Preparing and filing documents such as contracts, SDLT forms, quotes, client care letters, completion statements, and post-completion documents
- **Client & Stakeholder Liaison**:

- Acting as a key point of contact for clients, estate agents, mortgage lenders, local authorities, and other professionals
- Providing regular updates on case status, chasing documents, and managing expectations on timings
- **Conveyancing Searches & Legal Compliance**:
**Essential Skills & Experience**
- Proven secretarial experience in a conveyancing department (minimum 6 months-2 years)
- Fast and accurate audio typing using digital dictation and MS Word/Office
- Competency with case management systems, Outlook, Excel
- Excellent organisational and multitasking skills, with strong attention to detail
- Strong verbal and written communication, client-focused and professional on the phone
- Ability to work under pressure to meet deadlines in a busy environment.

**Desirable Attributes**
- Conveyancing-related qualifications or training (e.g., Legal Secretary Diploma, ILSPA)
- Familiarity with AML processes and complaint handling.

**What We Offer**
- Competitive salary (£30k-£32k, depending on experience).
- Comprehensive benefits (pension, life assurance, private healthcare, bonus schemes)
- Professional development opportunities, support for training (e.g., ILSPA Diploma or digital dictation courses).
- A supportive, friendly working culture, often within Legal 500 or high-street conveyancing teams.

Pay: £30,000.00-£32,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- Health & wellbeing programme
- On-site parking
- Private medical insurance
- Referral programme
- Work from home

**Experience**:

- Legal Secratary : 1 year (required)

Work Location: In person

Reference ID: AS20554

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