Supplies Inventory Coordinator

1 week ago

Letchworth, United Kingdom East of England Ambulance Service Trust Full time

To provide first line management support within the Supplies team based within Letchworth.

To support the Supplies Supervisor and Procurement and Supplies Manager in the day-to
- day operation of the site, ensuring a cost effective and customer focussed service to Trust staff.
1. Provides direct line supervision to Supplies and Logistics staff
2. Process and review timesheets and claims forms for the supplies staff.
3. Report Key performance indicators to the Supplies Lead, including a supplemental analysis of performance and projected performance.
4. To undertake regular and ad hoc compliance audits. To identify any learning outcomes from the audits and instigate any remedial action, where appropriate in conjunction with the Supplies Lead.
5. Identify and record losses or damage to assets.
6. Operate a Supply Chain eDC (electronic data capture) or similar materials management system to maintain stock control.
7. Use a Supply Chain Online ordering system and hardware (handheld bar code readers).
8. Use Agresso and/or eProcurement systems for stock materials management (according to location) and any new systems as developed or introduced.
9. Provide reports by station on consumable usage to highlight areas of concern.
10. Monitor systems to identify short falls of consumables, service, and compliance.
11. Count, deliver and put away station and department stock (including NHS Supply Chain items, stock items, printed forms, and stationery) whilst ensuring the stock rooms are correctly labelled and ensuring that stock rotation is continuously carried out.

The supplies team is a hard-working, friendly team based in Letchworth and Norwich.

We are looking for a Supplies Inventory Supervisor to fill a vacnt post due to internal promotion.

The duties of this role are to supervise the day to day operations and performance of the Supplies and Logistics centre, its staff, vehicles, and consumables

The post holder will stand in for the Lead to cover Holiday and Annual leave

The post holder will take a lead in the Pharmacy stocks and supplies

The post holder will undertake regular stock and inventory checks to maintain a good service level of supplies and equipment.

The post holder will be responsible for ensuring that stations have a continuous supply of goods in line with the Trusts ordering and supply system.

To maintain ambulance station clinical and drug area stock items to agreed levels, following a schedule of count, delivery, and shelf replenishment. To assist the Lead with Receipt and Distribution tasks as and when required.

To place ad-hoc orders with NHS Supply Chain and other suppliers. To place orders for stock materials management lines to agreed stock levels in compliance with agreed Trust product rationalisation/standardisations.

The post holder will be required to investigate discrepancies, solve problems, contact suppliers, and relay information to station and Departmental Managers.

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