Ward Inventory Controller

The post holder will be responsible for ensuring that wards and departments have a continuous supply of goods in line with the Trust’s materials control systems. This will include visiting the departments to an agreed schedule, undertaking inventory using Automatic Data Capture and other Materials Management systems.

There are 2 vacancies, 1 will be based at Barnet Hospital and 1 will be based at Whittington Hospital, however that post will include rotating around all PPS sites.

The post holder will be responsible for ensuring that wards and departments have a continuous supply of goods in line with the Trust’s materials control systems. This will include visiting the departments to an agreed schedule, undertaking inventory using Automatic Data Capture and other Materials Management systems.

Medical services have been delivered on the Whittington Hospital site for over 500 years. On 1st April 2011, Whittington Health was launched as a new Integrated Care Organisation (ICO) comprising The Whittington Hospital NHS Trust, NHS Islington and NHS Haringey. The Whittington and the community health services in Islington and Haringey are award winning organisations, delivering acute and community based health services to a population of 443,000 people.

The organisation is the biggest employer in the area, with over 4,500 staff; delivering healthcare not only on the acute hospital site which has 420 beds, but also from a variety of other community based health centres and through visits to patients homes across the boroughs to address the health needs of the local population. Whittington Health also works with other health, social care and voluntary sector partners to support patients and service users from their initial appointment whether it be with a community health team or at the hospital, all the way through to treatment and tailored after care.

We are one of the three main teaching campuses for the Royal Free and University College Medical School.

Our ICARE (Innovation, Compassion, Accountability, Respect and Excellence) Values not only help us shape what we do, but also how we do it and why. They are fundamental to the way we do business and care for our patients.

The post holder will be responsible for ensuring that wards and departments have a continuous supply of goods in line with the Trust’s materials control systems. This will include visiting the departments to an agreed schedule, undertaking inventory using Automatic Data Capture and other Materials Management systems.

The post holder will assist with the day-to-day administration of the Supplies Department and provide purchasing support as directed by the Deputy Logistics Manager.

Staff will have a nominated base but are required to work on either site, depending on the needs of the service.

All activities listed are undertaken on a daily basis, unless stated otherwise

Key Competencies

1.1 COMMUNICATION AND RELATIONSHIP SKILLS

1.1.1 To respond in a timely and courteous manner to all enquiries and queries.

1.1.2 Refer those that cannot be resolved to the appropriate team member.

1.1.3 To contact suppliers and build relationships as required.

1.1.4 To work with the Senior Nurse Advisor, keeping wards & departments informed of

changes in products as approved by the Medical & Surgical Consumables User

Group.
- Act as a liaison between the ward/clinical dept and other members of the Supplies Team and the Finance Department.
- Liaise with the Goods Receipt & Distribution Staff.

1.2 KNOWLEDGE, TRAINING AND EXPERIENCE

1.2.1 Attend mandatory training as required by the Trust.

1.2.2 Actively participate in appraisal system and attend training as identified in personal

development plan.

1.2.3 Should have NVQ level 2 or above customer services or equivalent NHS experience working in a similar role 5 years or more.

1.3 ANALYTICAL AND JUDGEMENT SKILLS

1.3.1 To understand the limitations and authority of the post.

1.3.2 To understand when an issue requires the attention of a more senior member of

staff and to pass on as appropriate.
- Establish optimum stock levels in conjunction with the ward/dept. manager.
- Be aware of the cost of acquisition and advise requisitioners of the best route for purchase e.g. standing order/call off order/NHS Logistics.
- Amend stock profiles to reflect changes in demand with the agreement of the ward/dept manager.
- Amend ordering patterns to accommodate Bank Holidays.

1.4 PLANNING AND ORGANISATIONAL SKILLS

1.4.1 To priorities own work.

1.4.2 Expedite overdue orders.

1.4.3 To be aware of tasks with deadlines, carrying out the necessary actions to ensure

Their timely completion.

1.5 PHYSICAL SKILLS

1.5.1 Raise purchase orders on the designated computer system.
- mail communications.
- To deliver items to wards & departments as required.
- Unpack and put away goods in clinical areas, using ladder/steps where necessary.
- Lift and handle loads of varying sizes and weights using correct manual hand