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Trainee Secretary

2 weeks ago

Leeds, United Kingdom Walker Morris Full time

A chance to learn, get involved in different things, and to hone your secretarial skills so you become a great Legal Secretary.

**Purpose of the role**:
You’re role is to help and assist the secretaries in the department and in the secretarial hub to give a top service to the fee earners in the firm. This in turn will help them to give a great service to their clients. And that’s what we are known for - having great clients and doing great legal work.

Some of the key responsibilities are:

- Maintaining filing systems (both paper and electronic) ensuring that all files are accurately filed, up to date and accessible.
- Typing: including audio and copy typing, the preparation and production of documents and correspondence. Preparing mail and enclosures for dispatch.
- Booking meetings: including adequate preparation for meetings, managing room and refreshment bookings and ensuring appropriate notifications are sent out to the relevant people.
- Learning to use, and help maintain, the procedures and practices in relation to the existing and any future software introduced to the department.
- Helping and assisting with the formalities admin around the trademarks handled within the department
- Scanning, photocopying and taking telephone messages when required.
- Liaising with other secretaries within the hub regarding work and covering for secretaries during absences and holidays if necessary.
- Archiving for the department on a regular basis as instructed.

**What you’ll need**:

- Around 1-2 years’ experience of working within a trainee secretary or office role
- Have good knowledge of Microsoft Office, Word, and Powerpoint (and some Excel would be useful)
- Be able to work confidentially on client matters
- To demonstrate that you are organised, can prioritise and work to deadlines
- You’ll also need a good work ethic and want to learn and develop - we’re good at that and want people who want to progress and get involved in different projects

***Company Values**:

- Embrace the fact everyone is different and unique.
- You can be serious without wearing a suit.
- Never lose sight of the bigger picture.
- Two heads are better than one.
- Take the bull by the horns.
- We win & lose together.