Personal Assistant to The Md

7 days ago


Aberdeen, United Kingdom Cammach Bryant Full time

Our client is looking for Personal Assistant (to the Managing Director) for a permanent position, located in Aberdeen.

**Role**

The Personal Assistant (PA) performs various administrative tasks and supports the company’s MD. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the MD.

**Responsibilities**
- Provide a professional, supportive and client-oriented service to support the MD.
- Be responsible for the MD’s schedule, including arranging complex travel arrangements, scheduling of meetings, planning and preparations of meetings where required.
- Act as the first point of contact: dealing with correspondence and phone calls and responsible for ensuring information is forwarded to the appropriate employee in an efficient and timely manner.
- Produce/prepare documentation for the MD including confidential material.
- Reminding the MD of essential tasks and deadlines.
- Manage databases and filing systems.
- Liaise with and proactively collaborate with the other Senior Leaders to ensure the best possible service.
- Perform miscellaneous tasks to support the MD and other Senior Leaders which will vary according to the current workload.

**Requirements**:

- Experience working as a Personal Assistant at MD level.
- Outstanding organizational and time management skills, the ability to multitask.
- Excellent verbal and written communications skills.
- Discretion and trustworthiness.
- Flexibility and adaptability.
- The ability to be proactive and take the initiative.
- Tact and diplomacy.
- Experience with databases, Microsoft Office.
- Extremely IT literate, to use systems to make both the MD and the PA role easier with les manual intervention.
- Full professional proficiency in English
- Ability to work overtime.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: One location

Reference ID: JO0000012710



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