Employee Services Administrator

The Employee Services Administrator - Vetting role ensures that the day to day processing and upkeep of all clearances and information is processed within a timely manner. This critical role provides continuity for the vetting function, reporting into the Team Lead - Employee Services - Onboarding & Vetting and sitting within the wider Corporate Services Directorate.

Key Accountabilities

Administer Secure Vetting life cycle in accordance with HMG/Authority procedures.

Monitoring of existing clearance expiries

To carry out aftercare to healthily maintain all types of Security Clearance

Ensure all Vetting requests are recorded and actioned in a timely and efficient manner

Provide support and advice for all types of Vetting (BPSS, SC, ESC, DV,EDV)

Deliver a first class Security Clearance administration process including verification of internal and external clearances

Provide a first line support service to colleagues and managers

Liaise with external agencies in the provision of Security Clearances, with adhoc travel to external parties who manage areas of the external process

Deputise for Vetting Manager where directed

To be responsible for in-house training arising with new staff or Vetting systems

Observance of the Official Secrets Act

Always fully comply with QinetiQ’s policies and procedures

Undertake such other reasonable duties, commensurate with the job holder’s experience and qualifications, as may be required for the smooth operation of the business.

Key Capabilities/Knowledge

Undertake such other reasonable duties, commensurate with the job holder’s experience and qualifications, as may be required for the smooth operation of the business

Excellent interpersonal and organisational skills

An ability to work under time constraints

Attention to detail.

Proficient in Microsoft Word, Excel, Access and PowerPoint

Ability to prioritise & deliver accurate results to tight deadlines

An ability to work under pressure
Strong interpersonal and communication skills.

To exceed the expectations of internal and external stakeholders

Proven ability to work in team environment whilst working on own allocated work

Maintain effective working relationships with Vetting Agencies

Provide accurate information to all stakeholders

Provision of consultancy advice to the business and appropriate external stakeholders

Handling of Government Protectively Marked Material

Produce reports to deliver to senior management as and when required

To work across function with all areas of the business

Experience & Qualifications

Good general education e.g. GCSE (or equivalent)
Communicate effectively in English

Experience working in a customer service or administration role

Proficient in Microsoft Word, Excel, Access and PowerPoint

Desirable qualifications

You will ideally have previous expertise within a Personnel Security Vetting Role, experience within a public sector security with knowledge of the UK vetting process would be a distinct advantage for this role.

Please note that all applicants must be eligible for SC clearance as a minimum.

Why join QinetiQ?

As we continue to grow into new markets around the world, there’s never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.

You’ll experience a unique working environment where teams from different backgrounds, disciplines and experience enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in an diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Read more about our diverse and inclusive workplace culture here.

Joining QinetiQ offers you an opportunity to work on a broad range of interesting defence-based projects with vast career progression across a global organisation in addition to competitive personal and professional benefits. You’ll receive a highly competitive salary and benefits package: our basic salaries are very attractive as we constantly review what’s happening in the market. The range of benefits that we offer include, adaptive and flexible working, generous holiday entitlements, Health Cash Plan, Private Medical Insurance and Dental Insurance and much more.

About QinetiQ

As a company of over 6,000 dedicated professionals, we are a world-centre of excellence in research and development and act as a catalyst for fast-track innovation, offering outstanding experimentation facilities, and technical, engineering and scientific expertise. QinetiQ is made up of dedicated experts in defence, aerospace, security and related markets, all working together to explore new ways of protec