Commercial Secretary

1 day ago

Northampton, United Kingdom Pertemps Northampton Full time

Commercial Secretary

This s a vital role in our large, family-run business that ensures the smooth running of the Commercial Department. We are recruiting for an experienced Secretary to join our South Midlands Region, based in Northampton.

This role will require you to work closely with and assist the Commercial Director. Along with forming key working relationships with the Construction and Commercial Departments whilst supporting the day-to-day operations within the region.

**MAIN DUTIES**
- Taking and distributing meeting minutes as required.
- Commercial Department filing and general administrative tasks as required.
- Setting up and maintaining contractor and supplier database and contact details.
- Collating and putting together reports and information packs, e.g. packs for the Commercial Department.
- Administering the options and upgrades, collating information received from site, issuing orders to relevant sub-contractors, suppliers and internal staff.
- Receiving and placing telephone orders for deliveries etc, including logging and referencing orders.
- Assisting the Surveyors with collating tenders, payments and reports. - Providing secretarial and administration cover to other departments if required, including reception duties.
- Attending meetings that may be necessary in the performance of your duties.
- Complying with and uphold company policies and procedures.
- Undertaking any additional tasks as may reasonably be required from time to time.
- Maintaining all health and safety aspects associated with Covid-19. ESSENTIAL SKILLS / ATTRIBUTES
- Experience in a similar role either working as secretary or administrator.
- Good Level of education including English and Maths GCSE or equivalent.
- Bright and positive attitude.
- Maintains confidence, discretion and intuitiveness.
- Ability to work effectively under pressure

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