Finance Administrator

**JOB SPECIFICATION**

**Finance Administrator**

**VACANCY: Finance & Accounts Administrator LOCATION**: Rockwater, Hove

**REPORTING TO**: Financial Director **START DATE**: ASAP

**Accounts Assistant / Finance Administrator**

We are looking for a talented ambitious Accounts Assistant to join this dynamic business located in Brighton. Reporting to the Financial Director your role will be varied in nature and you will have the opportunity to progress once you have established yourself within the business.

**Your Role At Rockwater Group**

The Accounts Assistant will be responsible for the smooth running of Accounts Payable and Accounts Receivable.

**In This Role**
- To manage and maintain the Accounts Payable and Accounts Receivable, Key Account payments and credit card management processes
- Ensures that all suppliers invoices are recorded, approved for and paid in timely manner
- Reviews and approves the general ledger and department coding for each invoice on Dext (invoicing platform) and Xero (accounting system)
- Process the weekly expenses. This involves checking each claim to ensure the company policies are adhered to and going back to employees to query or ask for further information on claims
- Set up new suppliers and/ or employees onto the accounting system (XERO) and deal with admin queries such as approval processes
- Ensures timely response to queries by Suppliers, Customers or internal team members
- Prepare BACS payment runs on a 2 weekly basis and dealing with supplier payment queries
- Monthly reconciliation of the supplier statements
- Actively works with Managers to research and resolve any cash up variances
- Sales ledger work, involving raising of invoices for clients, intercompany/cross charges and recording payment receipts on the accounting system
- Recording daily sales from EPOS system
- Preparing the bank reconciliation to be completed by working day one each month. This involves processing the transactions on a daily basis to maintain the ledgers
- Agreeing intercompany balances within the group and posting relevant journals

**What We Look For**
- Experience of accounts payable and financial accounting systems preferrable, but training will be provided
- Experience of using excel and Microsoft Office package
- Must be confident, assertive, high attention to detail, demonstrate a high degree of integrity and confidentiality
- Good communication skills to liaise with all areas of the business and work constructively with a multitude of people across many cultures
- Critical thinking, excellent prioritisation skills, flexible in a constantly changing environment
- Ability to use own initiative at all times
- Excellent organisational skills and strong decision-making skills
- A positive ‘can do’ attitude is important as well as the ability to pick things up quickly, get on well with people and multi-task different projects

**What We offer in return**:
Starting salary £22,500 going up to £24,500 after successfully completing a 3 month probation period

Private pension with NEST

Health benefits and programs that support both your physical and mental well-being

Flexible work environment

Meaningful opportunities to keep learning and growing

**About Us**

**Rockwater is your beautiful beachside destination - providing something for everyone from morning coffee on the deck to cocktails on the Roof Terrace and everything in between. A place to work from, meet friends, enjoy live performances by up-and-coming singers/songwriters and international recording artists and watch films on the Roof Terrace. Join us for festivals on the lawns, SUP sessions, health & wellness classes, talks, comedy, culture, community, and connection.**

**_Where it all started _**

Luke Davis, Founder of Rockwater, lived in Brighton in his early 20s and loved it, before the bright lights of London beckoned and he left for a job in the City. His heart however remained in Brighton & Hove, knowing at some point he would return and settle here. In 2017, approaching 40, he moved back to Brighton with the family and in November 2018, moved to Hove as his family expanded with the birth of their son.

It was then he discovered his ‘local’ was the View/Venue. “_To say it was a little rough and ready is probably an understatement. But I couldn’t ignore the huge potential the site had given its location. A lot of people will tell you they dream of buying and running a pub but are never mad enough to actually do it” _
- “I don’t exactly shy away from a challenge so, together with the team, we started the redevelopment project with some grand designs, a pledge to keep the community at the heart of everything we do, and a clear vision to make this so much more than just another pub or restaurant.”_
- “At Rockwater, we want to do things differently, and better. Our aim is to bring the Hove seafront to life again for the whole community to enjoy, young and old. We’ve teamed up with a number of