Publications Assistant

2 weeks ago

London, United Kingdom Merrifield Consultants Full time

Job description
- **Office/Publications Assistant**:

- ** City of London**:

- ** Membership**:

- ** £26,000**:

- ** Hybrid (2-3 days in the office)**

**Merrifield Consultants is delighted to be working with this Professional and Examining, Membership body to recruit their Office/Publications Assistant on a 12 month, fixed term contract basis to cover maternity leave**

**Publication duties**
- Assist with the editing and creation of the monthly Journal using InDesign
- Advertise external jobs on the website and keep the jobs board up to date
- Monitor online book sales and ensure they are distributed to customers in a timely fashion
- Support the content creation team as and when required with creating events images for social media and the website

***

**Administration duties**
- Oversee the operation of the weekly IP Clinics including scheduling the clinicians' rota, booking in members of the public and monitoring the clinic mailbox
- Carry out office duties such as ordering stationery and equipment, photocopying, scanning and printing various documents, and general administration
- Provide front of house support, meeting and greeting members and other visitors to the office including, when appropriate, delegates to events hosted by the organisation
- Respond to telephone enquiries, providing basic information and materials where relevant, transferring callers to the appropriate person in the organisation and/or taking messages from callers and passing them on promptly
- Support the membership team as and when required including checking and updating the information held on the membership database; the dispatch of membership goods and services; providing support for events, webinars and seminars
- Support the finance team including checking and updating financial information held on the database/finance system and credit control
- Undertake any other duties as required by the organisations Leadership Team and agreed with the Chief Executive

**Essential skills and experience**
- Good personal organisation skills
- Ability to prioritise work, multi-task and strong attention to detail
- Microsoft Office
- Effective communication
- Experience with Adobe programmes (InDesign, Photoshop)

**Desirable skills and experience**
- Experience working with databases
- Experience of general office work within a small organisation
- Experience of working on websites, books and/or magazines

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