Team Secretary/administrator

BAND 3 TEAM SECRETARY/ADMINSITRATOR

PART TIME- 15 HOURS PER WEEK (0.4WTE)

ADULT COMMUNITY LD TEAM- SHROPSHIRE

An exciting opportunity has arisen within the Specialist Learning Disabilities Directorate. We are looking for an experienced part-time Administrator/Secretary to join our busy team at The Redwoods Centre, Shrewsbury. The role provides efficient secretarial support to members of the community team as required.

The Administrator will be part of a small team responsible for providing a quality service for a multi-disciplinary Team

Working within the service can at times be a stressful environment, by way of telephone calls, visitors, meetings and numerous daily interruptions. The post holder requires the ability to work under pressure, with conflicting demands at times.

The post holder will be expected to have a flexible and adaptable approach to work and will be able to prioritise and meet deadlines in order to meet the requirements of the service. Good written and interpersonal skills are essential. The Administrator/ Secretary will have daily contact with a wide range of staff at all levels and regular contact with service users and their carers.

Previous experience of working within a learning disability setting is desirable. If you feel you have the skills to join this team, please do not hesitate to apply.

**For an informal discussion please contact**:
Main duties and responsibilities
- Provide administrative support to The Multi Disciplinary Community Learning Disability Team.
- Provide confidential and efficient word processing service, including the preparation of letters, reports from a variety of sources and have a working knowledge of Easy Read.
- Open, sort and distribute incoming post, prioritising and screening urgent correspondence ensuring it receives appropriate attention/direction.
- Undertake general office duties as required including filing, photocopying, faxing, scanning etc.
- Logging calls with the Trust’s Service Desk for any building repairs, works etc.
- Ordering of equipment and stationery on the Trusts E-Procurement System whilst ensuring the correct procedures are adhered to and stock levels are maintained for the teams.
- Prioritise and manage own workload to meet the needs and requirements of the service demands.
- Work within parameters of established procedures and to seek advice when necessary.
- Provide cover for other administrative staff within the team as required
- including those at our other base in Telford
- Hall Court.
- Follow policies relevant to own role.
- Meet and greet visitors to and from the Redwoods Centre as Necessary
- Follow Standard Operating Procedures, good practice and established precedents.
- Exposure to distressing or emotional circumstances would be rare.

Working for MPFT

MPFT provides physical and mental health care, learning disability, and adult social care services across Staffordshire, Stoke-on-Trent, Shropshire, and Telford & Wrekin. In addition, we provide services on a wider regional and national basis. We serve a population of 1.5 million and employ around 8,500 members of staff.

By joining MPFT you will become part of a diverse and inclusive team who are empowered and supported to deliver care in a way which is consistent with our values:

- putting people at the heart of what we do
- empowering people to improve care and wellbeing
- delivering better health, better care in partnership

We are embedding values based and inclusive recruitment practices to ensure that all applicants, from any backgrounds, from under-represented groups, such as black, Asian or other ethnic groups, individuals with a disability, or LGBTQ+ individuals. All have an equal chance of success in achieving a role with us.

We will support your career development and progression. Membership of the excellent NHS pension scheme, generous maternity, paternity, adoption leave, pay and the option for flexible working. You will receive up to 27 days annual leave (increasing to 33 days) and the opportunity to purchase additional annual leave.

We are also proud to have a choice of staff networks that help you meet like-minded people.

Main duties and responsibilities
- Provide administrative support to The Multi Disciplinary Community Learning Disability Team
- Provide confidential and efficient word processing service, including the preparation of letters, reports from a variety of sources and have a working knowledge of Easy Read.
- Open, sort and distribute incoming post, prioritising and screening urgent correspondence ensuring it receives appropriate attention/direction.
- Undertake general office duties as required including filing, photocopying, faxing, scanning etc.
- Logging calls with the Trust’s Service Desk for any building repairs, works etc.
- Ordering of equipment and stationery on the Trusts E-Procurement System whilst ensuring the correct procedures are adhered to and stock levels are maintained for the teams.
- Prioritise and mana