Accounts Assistant with Procurement

**JOB DESCRIPTION**

**Job title** Accounts Assistant with Procurement

**Location** JACE Medical Headquarters, Greysteel

**Salary **£25,000 per annum

**Reports/**
Office Manager

**Responsible To**

**JOB PURPOSE**

The role of the Accounts Assistant is to carry out a varied role within finance and procurement and to perform daily accounting task that will support the Accounts
Department, Company Directors and Marketing Department.

**MAIN DUTIES AND RESPONSIBILITIES**
- Ensure an effective accounts payable function, ensuring all invoices are posted at month’s end
- Prepare and send invoices
- Assist with the preparation of monthly management accounts
- Assist in the preparation of monthly reports
- Handle cash transactions
- Reconcile invoices and identify discrepancies
- Follow up on outstanding invoices for payment
- Update expense reports
- Complete weekly/monthly payroll and file payroll documents
- Purchase ledger entry, monthly purchase ledger payments; bank ledger entries and monthly reconciliations
- Assist with general accounting duties as and when required
- Prepare an inventory of stock and order equipment and supplies to ensure stock levels are maintained.
- Identify cost savings for sourcing equipment and supplies for the business
- Maintain stock levels of medical supplies and equipment
- Monitor surgery consumables on a monthly basis and provide a report to the

Directors each month
- Deal efficiently, precisely and courteously with all telephone enquiries or E- mail queries, adhering to the importance of confidentiality.
- Providing administrative assistance/cover to other members of the Office team, where required
- Attend and participate in Team meetings as required
- If last to leave at the of the day, ensure the building is totally secured, internal lights are off and the alarm activated.

**General**
- Present a professional image with regard to appearance and standards of dress.
- To ensure that statutory regulations and JACE Medical policies and procedures are implemented and adhered to at all times.
- To take part in staff development programmes and annual development reviews and/or undertake further training if and when required.
- To work to the mission and values of JACE Medical and display high standards of integrity and professionalism towards patients and colleagues.
- To continually develop and update own knowledge and skills within the job role and contribute to setting own work objectives and priorities
- Possess excellent communication and interpersonal skills in order to work effectively
- Proven ability to work as a member of a team, and use of own initiative
- Ability to prioritise workload and work to tight timescales
- Co-operate fully with the implementation of JACE Medical Health and Safety arrangements, reporting any accidents/incidents/equipment defects to relevant Manager and maintaining a clean, uncluttered and safe environment for patients, members of the public and staff.
- Adhere at all times to all JACE Medical policies/procedures/Codes of

Conduct
- Co-operate fully with regard to JACE Medical policies and procedures relating to infection prevention and control.

Regulation tailored by the Data Protection Act 2018.
- The list of duties/responsibilities must not be considered comprehensive nor exhaustive. They are simply a summary of the main duties/responsibilities that the post holder will be required to undertake. No Job Description can cover every issue that may arise within the post at various times and the post holder is expected to carry out other duties from time to time which are broadly consistent with those in this Job Description and are within the post holder capability _

**PERSONNEL SPECIFICATION**

**JOB TITLE: ACCOUNTS ASSISTANT WITH PROCUREMENT**

**Notes to applicants**:

- 3. Proof of qualifications and/or professional registration will be required if an offer of employment is made - if you are unable to provide this, the offer may be withdrawn. _

**ESSENTIAL CRITERIA**

The following are **ESSENTIAL** criteria which will initially be measured at shortlisting stage although may also be further explored during the interview/selection stage.

**Factor CriteriaMethod of**
**Assessment**

**Experience ** **2 years’ experience in a similar role as Shortlisting by**

**Qualifications **an Accounts Assistant Application Form

**Registration ** **GCSE in English and Math’s**
- Knowledge of basic bookkeeping

procedures
- Experience with payroll, pension, CIS,

PAYE
- Familiarity with finance regulations
- Ability to handle sensitive, confidential information
- Computer literate with sound working knowledge of MS Office package (or similar) and competent IT User

**Knowledge ** **Possess excellent communication skills Shortlisting by**

**Skills **both verbally and written Application Form

**Abilities ** **Ability to take ownership of workload.**
- To be a team player with good **_And _** interpersonal skills and a collaborative

minds