Office Manager/pa

2 days ago

London, United Kingdom Office Angels Full time

Are you a proactive Office Manager/PA and are currently looking for a brand new challenge?

Our client are an international beauty brand who are looking for someone to hit the ground running

If you are determined, bubbly and have an interest in beauty, this could be the perfect role for you.

**JOB TITLE**: Office Manager/PA

**JOB TYPE**: Permanent

**SALARY**: £30,000-35,000

**COMPANY TYPE**: Health and Beauty company

**LOCATION**: North London

**REPORTS TO**: The Director

**CULTURE**: Friendly environment, relaxed, friendly, social, fun

**BENEFITS**: 28 Days including Bank Holidays, pension scheme, free and discounted products, social and fun team

**Duties**:

- Support with work related travel arrangements
- Complete expenses claims and submit to finance & follow up for expected payment date
- Arranging transport / accommodation
- Print legal documents for Directors to sign as and when required
- Internal & external gatekeeper
- Manage Directors property portfolio
- Provide support to Finance Director as and when required
- Work closely with the HR Manager to make the office a collaborative & inclusive environment
- Ad hoc errands for Directors & all staff members
- Meeting and greeting visitors at all levels of seniority
- Support in sending out communications to the business
- Organise Shout outs and new starter communication to the office
- Support with office-based events as and when required_:_
- Managing incoming and outgoing Post/Delivery to departments
- Air con, Waste Management, lighting checks and confidential waste (Shred It)
- Ensure all office facilities meet environmental, health & security standards & comply with regulations
- Ensure first aiders & fire wardens are appointed & trained
- reviewed annually.
- Building Risk Assessments and organising PAT Testing
- Coordinating departments to maintain a safe, clean, tidy and presentable office
- Managing projects and liaising with contractors
- Managing the purchasing of office supplies, including stationary for both Head office and
- Order all equipment for new starters and manage the IT set up
- Be the first point of contact with our IT providers to resolve any IT issues for staff
- Organisation of company wellness
- Order weekly food shop
- Birthday calendar management
- Arrange cleaner for office and Directors apartment
- Support in the organisation & set up of all company events
- Support aspects of internal & external event planning
- External partner support for Brand Events
- Arranging catering for Brand Events

**About you**
- Previous experience in an Office Management and PA role
- Confident with carrying out your task independently whilst reporting back directly to the MD
- Ability to be clear and concise with communication (oral and written)
- Driven & self-motivated, a strong planner and highly organised
- Ability to multitask, and work at fast pace
- Excellent time management and attention to detail
- Excellent interpersonal and communication skills across all levels
- Able to work both independently and within a busy team

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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