9554 - Administration Coordinator

7 days ago

Felixstowe, United Kingdom Port of Felixstowe Full time

**Administration Coordinator**

**12-month Fixed Term Contract**

The Role

An exciting opportunity has arisen at Hutchison Logistics (UK) Limited within the Port of Felixstowe for an Administration Coordinator to join our team. Reporting to the Head of Operations, you will be responsible for providing the delivery of first class, solution-based supply chain services for our valued customers. To support the continuing growth of the business, this role will provide administrative and accounting support to the team and wider accounts and finance departments.

Key Requirements
- Accurate input and maintenance of information into the relevant freight management ERP systems and Excel spreadsheets.
- Process the day-to-day accounting activities covering our main activities, Ocean Freight, Customs Clearance, UK distribution and warehouse activities.
- Follow up account enquiries with our Customers and Suppliers including shipping lines, hauliers, and rail operators and keep all key stakeholders updated.
- Ensure compliance to all policies, procedures, standard operating practices, with recommendations for action and continuous improvement
- Build solid working relationships with the wider teams within the Port of Felixstowe and the Hutchison Ports / Logistics Group
- Assist with the timely set up of new clients and new suppliers in compliance with company procedures
- Prepare weekly and monthly Deferment Reconciliation statements for the Finance Department

For full details, please refer to JD1303 V2.

Who are we looking for?

Suitable applicants should meet the following criteria:
Essential:

- 5 GCSEs (including English language and Maths, Grades C and above) or equivalent.
- Ability to be a Team player who will pro-actively assist and support other Team members.
- Ability to demonstrate accuracy in their work and attention to details
- Ability to be professional, considerate and have respect for other Team members.
- Previous experience with accounting and administrative tasks
- Intermediate MS Office skills in Word, PowerPoint, and advanced level in Excel skills.
- Ability to work effectively with numbers, data, and detail.
- Effective communication skills, both written and verbal.

Hutchison Ports is committed to creating and developing an inclusive work environment with a diverse workforce. We will consider all qualified applicants and encourage discussion about flexible working opportunities. We offer a supportive, community environment and have recently been awarded Chartered status by Women In Maritime. We have our own Women’s Network, offer leadership, mentoring and role specific training.

**Job Types**: Fixed term contract, Full-time
Contract length: 12 months

**Salary**: Up to £28,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- Performance bonus
- Yearly bonus

Reference ID: 9554

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