Admin Assistant/medical Secretary

1 week ago


London, United Kingdom The Althea Practice Full time

We are looking for an Administrative Assistant to join a small but busy private practice. In this role you would be carrying out routine administrative tasks within a private medical clinic setting.

Full Time Hours ; Monday -Friday, 10-6pm -London Bridge Clinic location.

On-site clinic working due to patient / clinic safety needs

Responsibilities include;
- Diary Management; booking appointments, meetings - taking pre-payments, confirming appointments including managing telemedicine links.
- Registering new patients, dealing with referrals from professionals,
- Preparing files for clinic, filing (electronic / paper)
- Maintaining clinical management system (MidexPro, Carebit)
- Generating prescriptions for signature (E-software)
- Invoicing (Healthcode, PMI billing portals)
- Taking payments in advance (Online terminals/Card machine)
- Banking reconciliations (Xero)
- Meet & Greet / Reception duties as required

What experience you'll need:

- Willing to work in a fast-paced environment
- Being able to work under pressure
- Confidence talking on the telephone
- Previous Administration / Secretarial experience (desirable)
- Accounting experience (desirable)
- Psychiatric / Mental Health experience (an advantage)
- Have the ability to organise, plan and prioritise time effectively
- Strong Administration / customer service skills
- Audit, Governance & Regulatory experience (an advantage)

It is important to note that we already have a main secretary who will be performing the majority of the duties. We are currently looking for an assistant/ second secretary to help with the workload.

Pay: £25,000.00-£35,000.00 per year

Work Location: In person


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