Executive Assistant

2 weeks ago

London, United Kingdom URBAN LAND INSTITUTE Full time

ULI is one of the world's most respected and diverse organisations in the field of development, land use, and urban planning. Established in 1936, the Urban Land Institute is a not for profit education and research body with around 46,000 members across the globe and almost 5,000 in Europe. The mission of ULI is to Shape the future of the built environment for transformative impact in communities worldwide. ULI’s mission commitments are to:

- ** CONNECT** active, passionate, diverse members through the foremost global network of interdisciplinary professionals
- ** INSPIRE** best practices for equitable and sustainable land use through content, education, convening, mentoring, and knowledge sharing
- ** LEAD** in solving community and real estate challenges through applied collective global experience and philanthropic engagement

ULI has grown significantly over the past few years in Europe, doubling its membership in the last five years and developing a programme of work driven by a strong research programme, corporate membership opportunities and strong growth across the National Councils based on interesting and relevant programmes of work and active member engagement in each National Council. Going forward, ULI is focused on further expansion to become financially self-sufficient and achieve its mission at a European and local level.

***

Reporting to the CEO for Europe, the main responsibility of the Executive Assistant is to support the Chief Executive Officer and the Chief Development Officer with diary management, planning of meetings and calls for each of them and wider team meetings, managing contracts, expenses and invoices

**KEY RESPONSIBILITIES**
- Diary management and organising meetings and appointments
- Reminding the CEO and CDO of important tasks and deadlines
- Liaising with suppliers and members
- Management of miscellaneous issues
- Supporting Director Governance and Operations with planning team events including Christmas, summer parties and offsites
- Travel arrangements for CEO and CDO- flights, trains, hotel bookings
- Expenses in Concur
- Invoice management - Workplace
- Managing contracts
- Invitations from CEO to various key leader groups, around key Europe events - mail merge process an essential element of role

**EXPERIENCE**
- Experience working in an international business environment
- Excellent attention to detail
- Proficient in all Microsoft products
- The ability to successfully handle multiple priorities, while remaining flexible, pro-active, and highly professional
- Advanced organisational and time management skills. Good project management skills.
- Strong communication and interpersonal skills. Ability to interact with members of the ULI Europe Executive Committee, Governing Trustees, Nominations Committee and ULI Staff.
- Ability to create, maintain and produce highly sensitive, confidential information and documents.
- Proficiency in one other European language preferred
- Real estate background desired, but not essential.
- Occasional international travel required
- Proficiency in Netforum is beneficial

**EDUCATION**
- Bachelor or Master’s degree in a relevant field or similar experience

**APPLICATION INSTRUCTIONS**

ULI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to protected characteristics. All applicants are encouraged to confirm whether any reasonable adjustments to the recruitment process are required.

No relocation reimbursement is offered at this time.

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