Part Time Studio Assistant

**Part
- Time Studio Assistant (Maternity Cover)**
Initial 12- month contract with view of permanent placement

**About Quinine**
We are a leading Retail Experience Consultancy. We work with product and service brands by transforming existing or designing new retail environments. We focus on creating face to face experiences that work effectively for the business, the brand, the customer and the staff.

Based in London we work internationally for world-leading product and service brands including Comcast, EE and Fido.

**The Role**
The role provides an outstanding opportunity for a dynamic individual with business support skills to assist in the smooth running of our design studio. They must have a confident, positive and friendly attitude and be familiar with working within a creative environment.

The role will be based at our Studio in London, Queens Park for three days per week (Tuesday, Wednesday and Thursday).

**Responsibilities**
The Studio Assistant will manage, co-ordinate and deliver on all thing’s studio and staff related.

The responsibility of the role includes but is not limited to the following tasks:
**I. Studio**
- Ensure smooth day to day running of the studio, including answering phones, checking post, preparing the studio for meetings, greeting and hosting visitors etc.
- Maintain a clean, tidy and efficient office environment including organising and maintaining all studio refreshments and office supplies (such as printers, stationary, kitchen stock and weekly breakfast and ad hoc lunch orders)
- Monitor and review supplier contracts and maintenance renewals (coordinating premises repairs and maintenance, managing office security, cleaning contracts and health and safety suppliers)
- Support Founder and Global Business Director with diary co-ordination as and when required, this may include the coordination of new business meetings, making reservations and rsvp’ing to networking events.
- Assist with the booking of studio travel including overseas accommodation and travel insurance
- Support and maintain the development of the studio resource libraries, including materials and sample libraries, memberships, subscriptions and supplier training events
- Manage Internal studio budgets (including working alongside Financial Controller for any studio purchasing and managing spend)
- Support communications with external IT company, including assisting with staff IT issues, ordering equipment, supporting initial set up of new machines and assignment of licenses etc

**II. Studio Culture**
- Develop and nurture positive relationships with internal teams
- Setup, manage and host quarterly outings and events for Staff (including gifting for birthdays, longevity awards and other special occasions)
- Setup, manage and host weekly studio meeting
- Setup, manage and host monthly studio lunches

**III. Staff**
- Work alongside founder to solve any staff issues/challenges that may arise week by week
- Monitor and update employee absences including logging annual leave, sick leave and other leave into studio calendar
- Monitor, review and update the studio calendar including inputting approved annual leave, absences and other studio related information
- Monitor and review all staff timesheets including checking over time, following up and downloading monthly reports
- Onboarding of new employees including staff introductions, studio walk around and the setup of workstations
- Monitor and review compliance with First Aid (book staff training, stock take and replenish first-aid kit)
- Organise and review all relevant tasks surrounding Professional Development Review Process (sending out employee forms, booking in meetings)
- Support Studio Learning Programme by researching and sharing information when required.

**IV. Other**
- Carry out any other duties that are required according to the needs of the business
- Willingness to learn and use company marketing platform HubSpot

**Skills and Experience**
- A minimum of 2 years’ experience working in a similar role within a design agency or in-house design department
- Good MS Office skills (this includes knowledge of Outlook/Teams, Word and Excel)
- Knowledge of InDesign is desirable

**Personal Attributes**
Overall the Studio Assistant should have the following attributes:

- Have a fun, energetic and friendly presence in the studio
- Able to work successfully as part of a team
- Motivated and reliable
- Able to build great relationships at all levels across the studio both internally and externally
- Excellent interpersonal skills
- Excellent ability to listen and interpret instructions correctly
- Highly organised with good attention to detail
- Ability to manage own time
- Be a problem solver with a can-do attitude
- Willing to get stuck in with whatever is required

**Benefits we offer**
As we are a hybrid working studio, we have focused a lot of our time into implementing benefits that bring us closer together during office days.

**Personal/Li