Senior Accounts Assistant

A vacancy has arisen in the Finance Department at Northampton General Hospital for an enthusiastic Senior Accounts Assistant to join a small team processing invoices to our suppliers and customers.

Based in the Payables and Receivables team, your duties will include supporting the monthly reporting process across payables and receivables, processing payables invoices to meet with the Public Sector Payment Policy, undertaking credit control activity to ensure payment of customer invoices is collected within agreed terms and supporting senior staff with ad hoc duties.

You should be highly computer literate and have previous experience in an Accounts Payable or Receivable environment. With a minimum of five GCSE’s at A-C grade including Maths and English and be studying AAT or have the equivalent experience This role provides an ideal opportunity for an enthusiastic person with excellent organisational skills.

The successful applicant will be able to demonstrate a confident & courteous telephone manner and excellent keyboard skills with intermediate knowledge of MS Excel. An aptitude for working with figures and attention to detail are essential, as is the ability to prioritise your own workload. Previous knowledge of the NHS COS rules for VAT recovery will be an advantage.
- To provide additional support to the payables / receivables team in resolving outstanding issues / queries in an efficient manner to maximise the Trust cash flow position
- To provide support to the Senior Receivables Assistant in liaising with the Trust’s debt collection agency to expedite the process in recovering overdue accounts predominantly in relation to overseas patients and salary overpayments for leavers following review of existing Trust policy and procedures
- To provide cover for the Senior Receivables and Payables Assistants to support the effective and efficient delivery of the sales and purchase ledger as required.
- To participate in monthly reporting procedures and quarterly reconciliation exercises.
- Provide effective input into the work of the Trust, to support the achievement of our vision and values:
Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.

Our Excellence Values

Compassion

Accountability

Respect

Integrity

Courage

We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone’s full potential. As an organisation, we value how we communicate and promote our vacancies to all communities.

We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.

We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.

To liaise with budget holders and other finance sections, i.e. Income and Management Accounts to resolve payables and receivable queries.

To take responsibility for complex payable supplier accounts and to suggest and implement procedures to ensure efficient processing of invoices.

To prepare data for processing, ensuring that VAT is marked for recovery as appropriate and that BPPC deadlines are met.

Communicate by means of verbal and written methods.

Responding to general enquiries, providing responses to external and internal customers.

To assist with training new members of staff by demonstrating tasks and providing support as required.

To take part in continuous process improvement exercises and propose changes to working practices in own area of work and implement procedures set by others.

To maintain source documents in accordance with departmental procedures ensuring that stored material is in good condition and readily retrievable to resolve any queries that may arise.

Routinely process sensitive information and communicate this to a relevant party only whilst observing confidentiality.

Any other duties as may be required by the line manager.