Medical Secretary/personal Assistant

15 hours ago

Cambridge, United Kingdom Office Angels Full time

**Long Term Temporary Opportunity**

Role: Medical Secretary / PA

Hours: Full Time / 37.5 hours per week

Pay rate: DOE

When: ASAP

Location: Cambridge

**_100% office-based role_**

**The Role**

To provide a comprehensive Medical Secretarial and PA service to consultants, coordinating meetings, optimising clinic time, producing clinic letters, other documentation, and dealing with patient and GP queries and concerns.

**Required Qualifications / Skills / Experience**
- Provide comprehensive support to senior team including diary management, coordinating, and arranging meetings and taking minutes.
- Offer support and guidance and to oversee the training and development of the support secretaries. This will be in line within the Trusts HR policies.
- Carry out a range of complex administrative tasks in work area.
- Check and update patient information on the medical records system.
- Ensure appointments and transport requests are made when required.
- Ensure relevant paperwork is time and date stamped i.e., referrals.
- To be responsible for booking all appointments, using e-Referral, and EPIC work queues.
- Be accountable for ensuring and monitoring work produced is of the quality and quantity required ensuing expected Trust and department standards and deadlines and standards are met including clinic letter turnaround times.
- Ensure letters are produced using a variety of methods.
- Produce documents, reports and presentations using MS Office and other software packages.
- Ensure all clinic letters are linked to encounters.
- Ensure all orders have been made from letters and discharge summaries.
- Ensure necessary tests and scans have been arranged prior to clinic appointments.
- Ensure time is optimised by reviewing necessity for patient's attendance.

**Skills Needed**
- Experience in secretarial or PA role.
- Audio Typing.
- Document Control.
- Knowledge and confidence using PC software and IT systems.
- Data Entry and Producing reports.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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