System Support Administrator

**Full Time Academy System Support Administrator**

Do you want to be part of an **Ofsted graded ‘Outstanding’ **Academy, then come join our Academy and be part of a great team where we make a difference through inspiring our learners and empowering a **_Career for life._**

We were the first Academy in the UK since the levy to achieve outstanding in all areas of the Education Inspectors Framework.

Stoneacre Academy is looking to recruit a full-time administrator to be part of our dynamic team.

You will be reporting to the Group Academy Manager and Quality Manager, working in a team along with other managers, other administrators and tutors / assessors. You will be working within a thriving and supportive department who work closely together to achieve the same goals.

Our Academy is the training arm of Stoneacre Motor Group, delivering excellent specialised training programmes to not only apprentices, but the whole group.

Stoneacre Motor Group is one of the fastest growing motor groups in the UK. Established in 1994, we have over 80 dealerships nationwide, representing over 27 of the world’s leading manufacturers and employing over 3000 staff.

We provide an outstanding working environment, industry leading training with clear and exciting career opportunities. The company recognise and reward hard work, loyalty, and achievements with excellent incentives on a monthly basis.

**Main Purpose of the Role**:
To recruit all apprentices for Stoneacre Motor group offering Initial advice and guidance to apprentices to ensure they understand the roles and the apprenticeship journey.

Full administration support for the Academy and Technical school to ensure compliance and processes are followed to the highest standard.

**Responsibilities**:

- To develop and maintain good working relationships with staff, learners, and key stakeholders of Stoneacre Academy in order to support the company to deliver its targets and objectives.
- Attending school and college careers events offering advice and guidance to all potential apprentices, detailing what their role looks like, possible career opportunities and training plans
- Pulling together job adverts, liaising with managers to ensure you understand their requirements.
- Advertising positions across all areas and actively using social media to promote apprentice vacancies.
- Pre-screening potential apprentices offering initial advice and guidance around their role, establishing any accreditation prior learning ensuring they are on the most suitable apprenticeship programme.
- Liaising with tutors and employers to arrange a suitable start date and induction.
- Building strong working relationships with employers to ensure you understand their recruitment and business needs.
- To give comprehensive information, advice and guidance ensuring learners are given clear direction with regard to the apprenticeship, job outcomes and careers within their chosen field. Document information, advice, and guidance on the relevant documentation.
- To participate in meetings and team activities.
- To ensure all learner information is collated, inputted, and stored in accordance with Data Protection regulations.
- To co-ordinate all initial, pre
- start, induction and start paperwork ensuring new apprentices understand their new journey and induction is completed. Initial advice and guidance are key at all stages to ensure learners understand the curriculum, all support mechanisms available to them.
- To support the Academy and team members in any relevant duties in relation to the operational/administrative division of the department.
- To support the Academy in collating and inputting learner information to ensure adherence to funding quality and compliance requirements of direct partners and regulatory organisations.
- To support the Group Academy Manager and Quality Assurance Manager to achieve internal and external audit and compliance requirements.
- Receive and address incoming mail and telephone calls as applicable responding in a professional manner and representing the organisation.
- Collate and analyse management information which informs the continual improvement of programmes and produces evidence of achievement of specific funding priorities e.g. Employer and Learner surveys, equality and diversity information and safeguarding statistics.
- To co-ordinate all start, progress and completion tutor/assessor paperwork ensuring audit and compliance targets are met, assessors are tasked with rectifying where necessary and paid accurately and on time.
- To complete all registrations for Awarding body requirements and support functional skills tutor where appropriate.

**Qualification and skills Requirements**:

- Excellent organisational skills
- Good communications skills
- Good IT skills
- Professional Manner

**Knowledge and Experience Required desirable but not essential.**
- Experience of working in the training / educational sector
- GCSE or equivalent maths and En