Project Officer: Science and Engineering College

**Job Purpose**
To provide wide-ranging professional and organisational support to the Director of Professional Services and the College Office Leadership team with the implementation of College objectives. This will include: forward planning of the College office activities; researching and drafting management papers and presentations; interacting with key internal and external contacts; and proactively and independently managing selected projects. The post holder will report to the Director of Professional Services and line manage the COSE College Office administrative support staff.

**Main Duties and Responsibilities**
1. As a proactive business partner, work with the Director of Professional Services to plan and organise workload, including significant forward planning. This will involve planning and organising input from the wider College Office Leadership team and engaging the input of others from across the College/University and externally as appropriate.
2. As agreed with the Director of Professional Services and other senior colleagues as appropriate, take forward the delivery of actions and projects as agreed, with discretion to act independently where appropriate. This requires the post-holder to establish an excellent knowledge of the College and the wider University and to work closely with colleagues.
3. Proactively and independently contribute to complex projects, often involving multiple stakeholders and University/external offices with conflicting priorities, using judgement and discretion. Securing the input of other colleagues and services from across the University and partner organisations and negotiating and influencing to establish appropriate input.
4. Provide extensive senior committee management services to a range of Committees and Working Groups. This will involve co-ordinating and drafting agendas, preparing, collating and reviewing papers and presentations, drafting minutes and actions, all timeously, and proactively following up and progressing actions between meetings.
5. Research and draft documentation and papers, briefing notes, reports and presentations across the full spectrum of College business, undertaking background research from appropriate sources, using a broad awareness of the University agenda, and consulting stakeholders as appropriate.
6. Working with the Director of Professional Services, ensure the development and implementation of efficient and effective working practices in the College Office and supervise the work of others. This will involve ensuring administration systems are established, monitored and maintained.
7. Working with the Head of College Finance and Director of Professional Services, support the management the College Risk Management Process and Business Continuity planning.
8. Oversee the planning, coordination and delivery of events/guest lectures/visits, and up to date College web pages to showcase the strengths of the College internally/externally.
9. Undertake any other reasonable duties as required by the College Office Leadership team.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge/Qualifications**

**Essential**
A1 Scottish Credit and Qualification Framework level 9, (Ordinary Degree, Scottish Vocational Qualification level 4) or Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary professional knowledge and management skills in a similar or number of different specialist roles.
A2 Knowledge of governance and business processes in a large complex organisation.
A3 Knowledge of and understanding of the HE sector and potential challenges.
A4 Broad knowledge of financial management within a budgetary control framework

**Desirable**
B1 Postgraduate degree or qualification in a related area.
B2 Knowledge of General Data Protection Regulation (GDPR) policies and practice.

**Skills**

**Essential**
C1 Proven analytical, organisational, planning, problem-solving and time management skills.
C2 Excellent oral and written communication skills with ability to research and write reports for a variety of audiences/draft and edit strategic documents with a highly developed eye for detail and accuracy.
C3 Ability to exercise initiative, working proactively and independently to prioritise and progress work.
C4 Excellent interpersonal skills, including the ability to act positively with colleagues at all levels within and outwith the organisation.
C5 Ability to use negotiating and influencing skills, with diplomacy, tact and discretion.
C6 Numerate with excellent IT skills and ability to interpret, manipulate, and present data.
C7 Ability to work with diplomacy, efficiently and effectively, in a highly pressured environment.
C8 A high degree of flexibility, including willingness to work extended or irregular hours if required.
C9 Ability to contribute effectively as a member of a team.
C10 Ability to manage, develop and motivate a team.

**Exper