Billing & Accounts Assistant - Protective Design &

Thornton Tomasetti provides engineering design, investigation and analysis services to clients worldwide on projects of every size and level of complexity. We are a growing 1500+ person firm with 10 practices: Structural Engineering, Forensics, Applied Science, Renewal, Resilience, Construction Engineering, Protective Design and Security, Facade Engineering, Sustainability and Transportation. We work on everything from landmark buildings to small-scale specialty structures, from the historic to the high performing, while balancing multiple objectives, including form, function, schedule, sustainability, constructability and budget. TALENT is at the core of our business.

The Role

We are currently looking for a part-time Billing & Accounts Assistant to join the support team at our Romsey office. The role will partner with the entire accounting team to achieve our common goals, one of which is accuracy in project setup and billing that leads to accurate reporting. An eye for detail and good Excel skills are a must.

Part time hours of 4 hours a day Monday to Friday to be worked during office hours 9-5.30pm. The role is based at our Romsey office but hybrid working is possible.
- do approach to all tasks.

**Responsibilities**:
- Set up new projects and monitor the status of existing projects in the accounting system- Maintain project budget, change orders and other contract modification, approvals, and any additional service-related to billing- Compile, analyze, & process project bills to clients monthly with appropriate backup (timesheets, expenses, sub-consultants, payroll journals, other documents)- Work closely with project managers to ensure that invoices are accurate and comply with corporate guidelines- Review weekly timesheets to ensure that they have been submitted and approved prior to invoicing- Maintain project billing folder and accounting system to ensure all invoices and other project related documents are readily accessible for project managers & accounting department- Communicate professionally with project managers, clients and other staff providing accurate information and respond timely to inquiries and completion of assignments- Investigate billing errors, resolve discrepancies and reconcile the account- Assist with special projects as needed- Provide support to other accounting staff

**Requirements**:
- Highly developed interpersonal and communication skills with a positive and approachable manner.- Excellent attention to detail.- Use initiative to make decisions.- Able to multi-task with a demonstrated willingness to learn.

**Qualifications**:
- Experienced in using Microsoft Office suite programs - Word, Outlook, and Excel.

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

(US Locations Only) In our culture of collaboration and innovation, we find we do our best work when we are together while minimizing the risks of COVID-19. For new hires at Thornton Tomasetti, we require COVID-19 vaccination to the extent allowed by access and permitted by government jurisdiction in your area and barring any religious or medically approved exemption.

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