Executive Assistant

1 week ago

High Wycombe, United Kingdom Instron Full time

Company Description

This position is based within Instron’s European Warehouse Department and will be located at our European headquarters in High Wycombe, UK.

**Job Description**:
**Job purpose**

Responsible for providing efficient and effective executive support to the Divisional Leadership Team.

**Key Tasks & Responsibilities**
- Diary management for DLT, including organizing and scheduling meetings
- Assist DLT with travel arrangements, including visas, itineraries, flight bookings, accommodation, taxi bookings and car rental
- Expense management for DLT
- Answering phones, routing calls or taking messages as appropriate. Acting as a point of contact
- Organise UK based events such as conferences, ITW visits, large customer events. Includes booking hotel accommodation, meeting rooms (internal or external if required), travel arrangements and taxi bookings
- Organise DLT meetings/events which may be held in Europe or in the UK, includes agenda preparation, venue organization and travel
- Monitor Air Mileage schemes with BA & Virgin to ensure that air-miles are utilised. Main point of contact for third party travel related partners eg BA, Virgin, American Express
- Support the DLT with preparing communications (internal and external), reports, presentations and note taking, including follow up
- Ad hoc administration support to the DLT and their teams as and when required

**Key Competencies (includes skills)**
- Highly organized and efficient
- Maintains confidentiality and uses a high degree of discretion
- Excellent communication and inter-personal skills
- High level of PC literacy; fully conversant with MS Office suite with excellent knowledge of Excel and PowerPoint
- Ability to remain calm in very busy working environment.
- Ability to display tact and commonsense.
- Flexibility and adaptability.
- Attention to detail and accuracy
- Ability to multi-task
- Problem solving and ability to operate with ambiguity

**Key Experiences**

Working in an office environment.
Previous work experience in an organisation providing administrative and Executive Assistant support to Senior Management and Directors.

**Qualifications**:
**Qualifications**:
GCSE in English.
Educated to A Level Standard.

Additional Information

This is an opportunity to join a successful team where you can make a significant impact. Enjoy a competitive compensation and benefits package which includes 25 days holiday, plus bank holidays, holiday purchase, medical insurance, generous pension scheme, cycle to work and electric vehicle scheme.

Instron is an equal opportunities employer.

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