Account Executive

**Title**:Account Executive
- Motorsport & Production Agency

**Location: NW London (Flex) Salary**:£28k **Level**:Mid

**Package: EXCELLENT**-Private Medical Insurance, Life Cover, Eye Test, Annual Flu Jabs, Employee Assistance Programme, Flexible Working.

An award-winning motorsport focused live events and production agency.

Working across some of the most recognisable motorsport and racing platforms in the world.

Globally, providing strategicandcreativesolutions to Worldleading sports organisations and iconic brands by delivering first class live events, award show, high-end hospitality, experiential activities and product launches.

Working very closely with our parent company and the wide partner agencies providing the team with wider live event support and opportunities.

Ourculture,weareafriendly,inclusiveandever-growingteamwhocollaboratetodeliverthebestin class inthelive eventsandmotorsportspace.Everyone is respected and valued,and everyone gives it their all. Our values are culture defining and if you’re the kind of personwho is original, confident and likeable - you will fit right in.

Under supervision, the account executive/project coordinator plans and executes project related work assignments related to the role, including but not limited to, achieving project goals, meeting project deadlines, working with various resources (financials,suppliers, internal departments & research), scheduling project timelines, and general project coordination. Supports the project team to track, manage and execute projects and initiatives in an efficient and cost effective way.

**Relevant Experience/ Qualities**
- Minimum 12 months’ experience, preferably in a similar agency environment
- Minimum of 'A’ level education, preferably also to a degree level
- A self-motivated, enthusiastic individual with a can-do positive attitude
- Driven, confident and articulate
- Willing to work as part of a team but also have the initiative to work independently
- Good communication skills both written and verbal, with strong attention to detail
- Be well presented and comfortable in a corporate environment
- Ability to juggle day to day tasks with high priority work
- Proactive and resourceful, able to use initiative and problem solve
- Good skills in Microsoft Office - Word, Excel and PowerPoint - essential
- A team player who is dedicated and enthusiastic about events
- An understanding of budget management (basic knowledge of Procim an advantage)
- Has a good understanding of motorsport

**KEY ROLES**:
**Client Management**
- Occasional client liaison and building strong client relationships
- Attending client update meetings and calls
- Creation of accurate and timely action led contact reports post meeting
- Management of critical paths
- Assist with pitch teams
- Awareness & visibility of client’s business and activities so you can talk knowledgably about your client(s) business

**Budget Preparation and Management**
- Supports Account Manager/Project Manager with costings and detailed quotes
- Budget admin (raising POs, processing invoices, setting up suppliers)
- Ensuring team timesheets are up to date
- Assists with job and budget reconciliations

**Logistics**
- Venue/Suppliers
- Venue research and keeping up to date with new hotel/venue openings in the UK and worldwide
- Venue negotiations and ongoing liaison
- Sourcing appropriate suppliers including transport companies, DMCs, caterers etc.
- Working closely with DMCs on overseas events to help develop the ground programme
- Assist with transport logistics plans
- Flight logistics
- Delegate management (Pre-event/Onsite)
- Assist in the build and management of registration websites and apps
- Ongoing delegate management including online registration and delegate communication
- Onsite registration including managing badging requirements
- Event reporting including rooming lists, transfer lists, dietary requirements
- Assist with the coordination of onsite staffing, including drafting hostess briefing documents
- Crew logistics - working closely with the Production team to secure appropriate hotel accommodation, flights and catering for onsite crew
- Coordinate site visit inspections

**Project/ Production**
- Furniture and prop sourcing
- Liaising with creative teams to create all event artwork/print requirements
- Liaise with entertainment suppliers regarding booking speakers, artists and their rider requirements
- Drafting of photographer/video briefing documentation
- Keeping up to date with new technology suppliers
- Creating stationary/ onsite kits and documentation
- Assist onsite and support the project/account manager in the event delivery fulfilling specific roles as required

**Other**
- Support with agency marketing plan, including actively participating in all social media platforms of the company social media channels, the agency blog, and writing case studies post event
- Coordinate supplier meetings
- Ability and willingness to travel nationally and internationally
- Attending industry forums and exhibitions to gather information and share key learnings and best practice
- Answer the phone
- Take messages
- Book couriers and receive courier deliveries
- Filing of completed jobs, maintaining and updating client folders

**This position would suit**: Account Executicve Events, Senior Account Executive Events, Account Executice, Senior Account Exec utice, Events Executive, Events Coordinator, Account Manager, Account Manager Events, Client ServicesExecutive, Agency Client Services Manager, Account Manager Events, Account Manager, Events Account Manager, Senior Account Manager, Account Manager Live Events, Senior Account Exeuctive Live Events, Experiential Account Manager

**We are urgently recruiting for this need, please contact us ASAP.