Property Assistant

15 hours ago

Birmingham, United Kingdom High Speed Two (HS2) Full time

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.
As the **Property Assistant **at HS2, you will be responsible for the administrative support for the Land and Property team. Our Land and Property team are responsible for acquiring and managing the land and property to enable timely construction of HS2 in a way that is sympathetic to those affected.

**About the role**:

- Provide assistance to ensure that records of land and property interests are updated and accurate
- Support and assistance with administrative tasks to ensure compliance
- Support Governance, Reporting and Finance roles within the team in preparing information packs
- Take actions / minutes in meetings as required and produce for review in a timely manner
- Manage shared inboxes, allocating actions and monitoring progress
- Type up reports / produce presentations as required by the team
- Make travel arrangements, booking hotels and train tickets for the team
- Undertake core administrative duties across the team such as electronic filing of documents
- Arrange meetings for the team, coordinate workshops, book meeting rooms
- Support the organisation of engagement events
- Actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

**About You**:
**Skills**:

- IT skills, including the full use of Microsoft Office suite or equivalent
- Ability to organise and manage own workload to meet agreed deadlines
- Ability to analyse data from IT systems and spreadsheets and compiling reports
- Ability to produce and present information, documents and reports to a variety of audiences, including team members, line manager and internal stakeholders

Knowledge:

- Knowledge of data and information management.

**Experience**:

- Experience of providing administrative and secretarial support

Experience of minute taking and the preparation of documentation for meetings
- Experience of managing inboxes and coordinating subsequent actions.

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect
It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

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