Office Administrator

2 days ago

Hayes, United Kingdom Qualitair Full time

Qualitair Aviation is recruiting an Office Administrator for one of our growing Aviation Clients based in Hayes.

This role would be to provide administrative and office management support to the MD and Departmental heads and take responsibility for various administrative tasks across the business.

Job Purpose:

- Arrange staff travel
- Telephone and post management to ensure incoming calls are professionally managed and cover arranged when necessary.
- Organise training events within published timescales and ensure records are kept within the HR database. Ensure actions are taken and material on training activities auditable.
- Prepare presentations and produce daily reports as required

**Responsibilities**:

- Manage switchboard and visitors to site, organise meeting rooms and refreshments. Arrange hotels, taxis as necessary
- Arrange business travel
- Development visual management, including organisation charts and our intranet to support communication channels
- Organise Company events as and when required
- Co-ordinate Company insurance renewals and general admin
- Check Time sheets as requested for Management
- Take responsibility for organising employee training and updating training records
- Manage and co-ordinate the Company postal system
- Co-ordinate the ordering and management of Company stationary
- Manage Induction and training for new starters.
- Manage travel expenses for MD
- Reconcile incoming invoices for approval
- Manage long service awards
- Maintaining the upkeep and maintenance of the front reception area of the building
- Any other duties as may be reasonably required

Knowledge and Experience:

- Excellent Microsoft office skills, specifically excel and PowerPoint
- Proven experience in a range of administrative duties including the organisation of staff travel
- Using and updating databases - computer literate
- Ability to multi task - organised, methodical and accurate.
- Excellent communication skills - verbal and written
- Customer service focused
- Flexible
- General level of education

This is your chance to join a leading company with a competitive salary and company benefits.

**Please note, right to live and work in the UK is required

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