Purchase Ledger Clerk

Rapidrop Global Limited (the company) is a UK based Company comprising of three divisions - Rapidrop, Flowatch and IFI. Based in Peterborough for over 30 years our Company specialises in the manufacture and supply of fire suppression products to the fire detection and suppression industries (Rapidrop), fire sprinkler systems monitoring (Flowatch) and the building products division specialising in products supplied primarily to the UK window and door sectors (IFI). Products are supplied across the UK and internationally from our base in Peterborough and network of warehouse partners across Europe.

**The Role**

The Company is looking to recruit a **Purchase Ledger Administrator** based full-time at its offices in Peterborough.

**Hours of work**

Monday to Friday: 8:30am to 5:00pm OR 9:00am to 5:30pm, with 30 minutes lunch break (40-hour working week).

**Key Responsibilities**
- Process suppliers’ invoices in a timely manner and ensure all queries are followed up on promptly.
- Reconcile supplier’s account statements for both domestic and international suppliers on a timely basis and that all follow up and resolve reconciling items.
- Ensure that suppliers’ invoices are paid according to terms and that accurate information on future payments is provided to assist the Company with the management of its cash-flow.
- Post supplier payments to their respective accounts in the company’s ERP system.
- Ensure that invoices in currencies other than GBP are processed using the correct exchange rate.
- Review supplies’ accounts on a monthly basis and correctly allocate outstanding payments.
- Ensure that invoices are posted to the correct General Ledger account and that appropriate narrative is used to ensure accurate reporting.
- Ensure that VAT is correctly accounted for.
- Post inter-company on a timely basis.
- Ensure that inter-company balances reconcile at the end of each month.
- Review Goods Received Not Invoiced orders on a regular basis so that all outstanding supplier invoices / credit notes can be identified and followed up on.
- Adhere to Company policy and strategy and promote adherence to the business management system and, where possible, submit proposals for improvement.
- Comply with and promote health and safety standards.
- Maintain an appropriate working environment with regard to tidiness, noise levels and consideration for colleagues.
- Comply with individual objectives and KPIs that may be implemented by the Company.
- Perform additional tasks that may be required by the Company.

**Skills**

**Essential**
- Good planning and organisational skills.
- The ability to maintain good relationships with suppliers and with members of other departments.
- Good Excel skills - completing basic formula / sorting data.
- Excellent attention to detail.
- Good telephone skills combined with the ability to communicate confidently to any employee including directors.
- The ability to solve problems effectively and efficiently whilst considering the needs of the Company.

**Desirable**
- Relevant Purchase Ledger experience in a similar-sized organisation.
- Experience of / interest in another aspect of finance to support the role.

**Training**

Full training on the Company’s systems, processes and procedures will be provided.

**Reporting to**

The role would report to the Company’s Management Accountant based on site.

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00 per year

**Benefits**:

- Company events
- Company pension
- Employee discount
- On-site parking
- Sick pay
Schedule:

- 8 hour shift
- Monday to Friday
COVID-19 considerations:
Covid secure site