Personal Assistant to The Head of Junior School

**Job Reference #**

EDV/2024/HGS/71431

**Location**

Aldenham Road, Elstree, Hertfordshire, WD6 3BT

**Contract Type**

Permanent

**Contract Term**

Full-Time

**Salary**

Competitive Salary

**Closing Date**

Midnight, 1st Dec 2024

**Positions Available** 1

**Who are Habs?**

We are a diverse community, and we nurture a global perspective and a deep sense of responsibility for the world in which our pupils will lead and succeed. Our broad curriculum and co-curricular provision prepare pupils for success wherever their passion may take them. Ambition, Curiosity, Courage and Community are the core beliefs that we stand for here at Habs.

**Join our team and unlock your potential**

**Role**:Personal Assistant to the Head of Junior School

**Hours**:40 hours (Term Time plus 2 weeks)

**Salary**:Competitive

**Reports to**:Head of Junior School

We are seeking a highly organised and proactive Personal Assistant (PA) to provide comprehensive administrative support to the Headteacher. This role requires exceptional diary management, communication skills, and the ability to handle confidential information with discretion. The PA will play a pivotal role in ensuring the smooth running of the Headteacher’s office and supporting the leadership team in delivering a high standard of education and school operations.

**Key Responsibilities**
- Promoting and safeguarding the welfare of children and young persons for who you are responsible and with whom you come into contact.
- Diary Management: Organise and maintain the Headteacher’s calendar, scheduling meetings, appointments, and events, ensuring efficient time management and prioritisation of commitments.
- Meeting Preparation: Prepare and circulate meeting agendas, take minutes during senior leadership team (SLT) meetings, and ensure the timely distribution of supporting documents and action items.
- Confidential Support: Manage and handle sensitive and confidential information related to staff, students, and school matters, exercising discretion and professionalism at all times.
- Event Organisation: Coordinate and organise school events on behalf of the Headteacher, including staff meetings, training sessions, parent-teacher meetings, and special school events.
- Liaison: Act as the first point of contact between the Headteacher and staff, parents, external stakeholders, and the wider community, ensuring effective communication and positive relationships.
- Document Preparation: Draft letters, reports, presentations, and other documents as required by the Headteacher, ensuring accuracy and attention to detail.
- Project Support: Provide administrative assistance for special projects, school initiatives, or programmes led by the Headteacher, ensuring smooth implementation and tracking of progress.

**What We Look For**:

- Proven experience in a PA or administrative support role, ideally within an educational setting
- Experience in managing confidential information with discretion.
- Knowledge of school management systems and office software.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office technology.

**What we are offering**:

- 40 days annual leave per year (including bank holidays)
- Free lunch and refreshments
- Additional life insurance cover, access to Employee Assistance
- Extensive professional development training Opportunities
- Free onsite parking or access to travel on the schools extensive coach network
- Provision of a laptop
- Free access to sports facilities and well-being programmes for staff
- Pension Scheme

**Contact Details**:
Rebecca Mba

0208 266 1993