Personal Assistant to Head of Junior School

**Salary**:
Competitive Salary

**Job type**:
Full Time, Permanent

1 December 2024

**Job overview**:
**Who are Habs?**

We are a diverse community, and we nurture a global perspective and a deep sense of responsibility for the world in which our pupils will lead and succeed. Our broad curriculum and co-curricular provision prepare pupils for success wherever their passion may take them. Ambition, Curiosity, Courage and Community are the core beliefs that we stand for here at Habs.

**Join our team and unlock your potential**

**Role**:Personal Assistant to Head of Junior School

**Lines of Reporting**:Relevant member(s) of Senior Leadership Team

**Hours**: 40 hours per week with 1hr for lunch, between the hours 8:00am to 6:00pm although flexibility in working arrangements will be required. The role is term-time only plus 2 weeks.

**The responsibilities of this post are likely to include, but are not restricted to**:

- Promoting and safeguarding the welfare of children and young persons for who you are responsible and with whom you come into contact.
- Diary Management: Organise and maintain the Headteacher’s calendar, scheduling meetings, appointments, and events.
- Correspondence Management: Handle all incoming and outgoing communication for the Headteacher.
- Meeting Preparation: Prepare and circulate meeting agendas, take minutes during senior leadership team (SLT) meetings.
- Confidential Support: Manage and handle sensitive and confidential information related to staff, students, and school matters, exercising discretion and professionalism at all times.
- Event Organisation: Coordinate and organise school events on behalf of the Headteacher, including staff meetings, training sessions, parent-teacher meetings, and special school events.
- Liaison: Act as the first point of contact between the Headteacher and staff, parents, external stakeholders, and the wider community.
- Document Preparation: Draft letters, reports, presentations, and other documents as required by the Headteacher.
- Project Support: Provide administrative assistance for special projects, school initiatives, or programmes led by the Headteacher.

**Personal Qualities**
- Exceptional organisational skills and the ability to prioritise tasks effectively.
- Strong written and verbal communication skills, with a professional and approachable manner.
- Strong attention to detail and high levels of accuracy in document preparation and correspondence.
- Ability to work independently and as part of a team, managing multiple tasks simultaneously.
- Professional and calm under pressure, with the ability to meet deadlines and respond to changing priorities.
- Ability to work flexibly and adapt to changing priorities.

**Skills, Knowledge and Experience**

Essential
- Proven experience in a PA or administrative support role, ideally within an educational setting.
- Experience in managing confidential information with discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office technology.

Desirable
- Knowledge of school management systems and office software.

**What we are offering**:

- 40 days holiday per year
- Additional life insurance cover, access to Employee Assistance
- Financial assistance for obtaining further qualifications
- Extensive professional development training opportunities
- Discount on school fees for children at any of Free lunch and refreshments during term-time
- Pension scheme
- Free onsite parking or access to travel on the schools extensive coach network
- Provision of a laptop
- Free access to sports facilities and well-being programmes for staff

**About **Haberdashers' Girls' School**:
**Haberdashers' Girls' School**
- Aldenham Road, Elstree- Hertfordshire- WD6 3BT- United Kingdom+44 20 82662300

Founded in 1875, Haberdashers’ Girls’ School, Elstree is a leading independent day school for girls aged 4-18. The School’s academic results place it amongst the highest-ranked schools in the UK.

It provides a challenging, positive, stimulating and secure community in which students enjoy working hard to fulfil their potential. The co-location of the School with Haberdashers’ Boys’ School provides the best of both worlds: an excellent single-sex education within a co
- educational environment.

The School traces its roots back to the 17th century when its founder, Robert Aske, established the principles that guide it to this day - to give talented and ambitious young people the opportunities they need to succeed in life. Its priority is the education of the whole person, amongst other bright, well
- motivated students, taught by a highly qualified, committed staff. In partnership with parents, it aims to provide every student with the intellectual, cultural, physical, moral, personal and spiritual resources she needs to give her confidence to go forward in a changing world.

The School is a diverse community which nurtures a global perspective and a deep