Company Secretarial Assistant

**Company Secretarial Assistant**
- 220007VC)

The Company Secretarial Assistant (CSA) will report to the Senior Assistant Company Secretary and support the Company Secretarial department in the delivery of shareholder services, and ensuring that appropriate governance, regulatory and statutory compliance for the Group’s subsidiary entities is maintained. The CSA will also support the effective administration of the Group’s share schemes, and contributes to an efficient and cost-effective service being provided to the Group. The role will need to demonstrate the highest level of personal integrity, as well as strong technical and professional capabilities.

**What you need to do**

**Corporate Governance and Compliance**
- Keep up to date with development in company law and corporate governance best practice.
- Help in the provision of a central source of guidance and advice to stakeholders with respect to the subsidiary governance framework.
- Ensure that all relevant announcements to the London Stock Exchange, including OTC releases, are made in a compliant and timely manner.

**Annual Report and Accounts and AGM**
- Contributes to the Annual Report and AGM process for areas pertaining to the role’s responsibilities.

**Subsidiary governance**
- Actively support the Group’s subsidiary governance, including filing of confirmation statements, preparation of minutes and arranging for the approval and filing and review of financial statements and managing overseas subsidiary filings.
- Drafting and review of procedural notes, minutes and resolutions, powers of attorney etc.
- Support the accurate maintenance of the statutory registers for the plc and the subsidiaries of the Group, responsibility for filings with Companies House (as appropriate) and ensuring that all internal databases are up to date.

**Share Schemes**
- Supporting the execution of objectives in relation to the Group’s share schemes.
- Supports the execution of share scheme grants and vestings, including ensuring that the Executive share plans timetable is adhered to.
- Review and amend all Executive share plans in relation to any changes in legislation and business needs with oversight from the Senior Assistant Company Secretary.
- Ensure the timely reporting of data changes to the share plan administrator e.g., leavers, reinstatements, static details and deceased colleagues.
- Assisting with relevant tax documents and returns.

**What you need to know and show**
- Soon to be graduate of the Chartered Governance Institute or recently qualified.
- Some listed company experience would be advantageous.
- Working knowledge of the Companies Act 2006, the UK Corporate Governance Code, UK Listing Rules and Disclosure and Transparency Guidance and any related best practice guidance
- Subsidiary governance experience.
- Some share plans experience would be beneficial (but not essential).
- Good written and verbal communication skills (clear, concise and professional) and being aware of the need to manage messaging to different stakeholders.
- Ability to keep focussed under pressure, knowing when to move at pace and requesting further guidance when required.
- Ability to think strategically, plan and execute successfully.
- Builds great working relationships with colleagues in the Corporate Services team and with a diverse range of stakeholders across the business

**Directly or indirectly manages**
- No direct reports.

**Support we will provide**
- Support from Deputy Company Secretary and rest of the Company secretarial team.
- Wider Corporate Services Team and other key internal parties (HR, Finance, IR, Communications, etc.)
- Sainsbury’s Intranet (Our Sainsbury’s and Sainsbury’s myLearning).
- External training opportunities with external law firms and relevant professional bodies.

**Primary Location**: GB-GB-London

**Work Locations**: Holborn Store Support Centre and Home Sainsbury's Supermarkets Ltd 33 Holborn London EC1N 2HT

**Job**: Corporate Services

**Schedule**: Full-time

**Advertised Salary** Competitive