Administrator - Modular Accommodation

22 hours ago

Derby, United Kingdom Balfour Beatty Full time

**About the role** To support the Modular Accommodation Team through effective office administration and project coordination; with adherence to and involvement in the improvement of processes and procedures.

**What you'll be doing**:

- Support in managing shared inboxes, MS Teams channels and business Sharepoint sites
- Raising/issuing Purchase Orders
- Processing GRNs
- Supplier payment processing including management of invoice query resolution
- Processing system dispatches for on/off hires for billing purposes via Insphire system
- Project coordination liaise with Operations Managers regarding project commencement/completion & progress; assisting with plant hire arrangements & delivery of materials
- Maintaining office records e.g. technical competencies and project files
- Administration of new/approved suppliers process
- Answering telephone enquiries, dealing with queries where appropriate
- Monitoring budgeted costs-updating workshop job register
- Billing of extra charges/damages/on/off hires
- Booking of hotel & travel A

**Who we're looking for**:

- General office administration skills and experience
- Computer literacy - skills in Microsoft (Word, Excel)
- Strong planning & organisation skills
- Communication skills
- Thorough attention to detail
- Basic commercial awareness
- Ability to work diligently under light supervision inc. time management and priority setting skills
- Ability to deal concurrently with multiple tasks and projects

**Why work for us**

Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.

**About us** Balfour Beatty Plant & Fleet Services provides whole life fleet management and plant & equipment hire solutions to the Balfour Beatty Group.
Supplying over 8,000 cars, LCVs, and HGVs, as well as specialist plant and equipment, our teams have an intimate and up-to-date knowledge of the plant and fleet industry.
From specifying bespoke vehicles and equipment, to organising lease agreements, mobilising new contracts and delivering driver risk training, Plant & Fleet supports Balfour Beatty projects across the UK with an industry leading fleet of Zero Harm and sustainablyspecified equipment. This allows Balfour Beatty contract teams to focus on what they do best successfully delivering essential infrastructure projects.
We value diversity and celebrate individual differences, believing that our inclusive culture helps the business continue to grow as a strong, dynamic and innovative organisation.
Balfour Beatty is a corporate signatory to WISE (Women in Science & Engineering). Our aim is to attract more people from diverse backgrounds to help us build on our inclusive culture. We are a member of the workingmums.co.uk Top Employers' Charter through whichwe demonstrate our commitment to enabling parents to progress and enhance their careers whilst managing the challenges of family life.
ValueEveryone

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