Pa to The CEO

**Role opportunity**:
Are you an experienced Personal Assistant looking for an exciting opportunity to work for our CEO in a pivotal, client facing role? This is a fantastic opportunity to bring your talent and personal contribution to our successful client partnerships across theworld, with accountability for managing the organisational and operational day to day running of all arrangements and project coordination.
If you are highly organised, have exceptional attention to detail and communication skills, with the ability to work at pace, we would love to hear from you
**Main job responsibilities**:
Provide extensive diary management support to the CEO working across all teams as well as with external consultants, partners, clients and speakers
General organisation and support of the CEO’s administration including all meeting follow up actions
Board pack preparation and new client and partnership research requirements
**Day to day activities will include**:

- Scheduling c 40 meetings per week
- Scheduling online meetings using various video platforms such as Zoom and MSFT Teams
- General organisation of the CEO’s administration - expenses, contracts,
- Coordinating and helping to drive the CEO’s new client and new partnership development
- primarily via setting up and managing meetings and calls with clients and prospective clients, and ensuring timely follow-ups for the agreed actions and next steps aftermeetings
- Managing internal team meetings including agendas, minutes, follow-up actions - ensuring all meetings have agendas, follow ups
- Thinking around and planning client entertainment / events / seasonal gifts
- Preparing board papers
- Carrying out research into organisations and individuals that the CEO is meeting, or speaking alongside at events
- Social media support - ensuring all contacts are connected on LinkedIn
- Ensuring all meeting notes, actions and updates are on the CRM (Microsoft Dynamics)

**About you**:

- A perfectionist with a superb eye for detail with excellent written English
- Able to turn around a high-volume of work quickly, and work in a dynamic start-up style environment
- Ability to work and build relationships remotely
- An effective, efficient, highly organised, lateral thinker - someone who can “find a way”
- Good knowledge of London travel - scheduling multiple location days (eg 8 different locations across London)
- Highly client-orientated - with the ability and experience to work at senior levels
- Strong at influencing outcomes, working with teams and service providers on collaborative projects to deliver high quality results to agreed timescales
- Excellent verbal and written communication and outstanding interpersonal skills
- Discretion and confidentiality
- Experience of scheduling across global time zones
- Experience of communicating and building relationships at all levels from Board and “C”-level downwards
- Proven experience in communicating with other Leader and Board PAs to build highly effective working relations
- Ability to build strong rapport and create long-lasting relationships at all levels, whilst influencing and satisfying own needs and priorities when working autonomously
- Strong IT skills including Word, Excel, PowerPoint, Outlook, Office365, Zoom, Microsoft Dynamics
- Ability to multitask and prioritize, as driving multiple projects at any one time is required - demonstrably proactive within a flexible and client-reactive environment
- Ability to perform and deliver under pressure, working to deadlines in a constantly changing environment
- Ability to maintain an energetic and enthusiastic outlook particularly during times of high pressure
- A well-rounded and level-headed individual with a holistic understanding of their role, influence and impact on the success and team culture of the company
- An outcome-focused individual, able to understand the impact each decision and task can have on the broader business and on others’ priorities
- High emotional intelligence and empathy, with the ability to anticipate, read and understand other people’s needs and pressure points
- General commercial and social acumen, intuitively strong interpersonal skills and a consistent drive for excellence
- A proactive thinker with an efficient approach to problem
- solving

No agents, please.
Please note, HRCentral Ltd will be managing this role. They provide outsourced HR and recruitment services, acting as an in-house Human Resources department.
**Location: Henley-on-Thames, Oxon**
**Contract Type: full Time, Permanent**
**Salary: £38,000 to £40,000 PA**
**Benefits: Competitive**
Ref: 132480