Billing Assistant

2 weeks ago

London, United Kingdom Advertising Association Full time

**About the Role**We are looking for a detail-oriented, reliable billing assistant to correspond with customers regarding payments, issue invoices, and process credit memos. The billing assistant will also be tasked with updating accounting records with issued invoices, new payments, customer information, etc.
This role offers an excellent opportunity to work across all workstreams within the company and to build strong customer relationships with high profile clients. As part of this position, you will be given the opportunity to work from home, and from our Central London office two days a week (Tuesdays and Thursdays).**Key Responsibilities**

This is an essential and busy role, that oversees the billing for all customers, known as members. The AA is a trade body, that operates a subscription-based billing model, that involves issuing approximately 800 annual invoices to 350 customers, across 5 entities.

**The key duties of the role will include**:

- Creating and issuing invoices to customers
- Processing credit memos
- Preparing account statements for customers
- Following up on outstanding payments and answering customer queries
- Monitoring all payments and preparing monthly billing reports
- Managing account balances and resolving inconsistencies
- Assisting the accounting department with the preparation of financial reports
- Updating accounting records with issued invoices, processed payments, new balances, and customer contact information
- Maintaining financial security by following internal controls
- Daily bank reconciliation
- Assisting the Finance Director and Finance Manager
- Entering and managing transactions in Xero
- Assisting with year-end audits and financial statement preparation
- Creating and maintaining spreadsheets

**Skills and Experience**

If you are an experienced biller from the advertising sector and would like to join our close-knit finance team to support the important work of the Advertising Association, then we would love to hear from you.

**Essential Skills**:

- Experience using finance procurement and billing systems like Coupa, SAP Ariba and Tungsten
- Knowledge of accounting software Xero
- Highly organised and able to work to deadlines, prioritising as necessary to manage the workload
- Passionate about quality, detail, and accuracy with the ability to meet the highest standards in their work

**Desirable Skills**:

- Previous experience as a billing coordinator or similar role within an advertising agency environment
- Experience processing and reconciling multi-currency billing
- Professional, confident, and able to communicate clearly with all levels of staff
- Strong IT skills (Microsoft Officer), particularly Excel
- A positive and motivated mindset, while being able to analyse and challenge areas for improvement

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