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Project Support Officer

3 weeks ago

Brighton and Hove, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

The Trust is in the process of a major rebuild of its Royal Sussex County Hospital (RSCH) site. The teaching, trauma and tertiary care (3Ts) programme involves a number of specialties, including Neurosciences, Cancer, Critical Care, Imaging, General/Elderly Medicine and Outpatients. These services will be moving into purpose-built or refurbished accommodation.
The post-holder will support the Capital Development and Property directorate in its delivery of all capital investment programmes of work, including providing the Project Management Office functions to programme subgroups, monthly joint Project Team/Programme Board meetings.
Identify key areas of need, effectively manage administration and other resources required to support the programme
Implement Programme Management Office procedures for the programme during the briefing, planning, design, construction, and operational commissioning and post project review stages
Manage the administrative systems for the planning and delivery of the programme.
Assist in recording and monitoring expenditure against the revenue and capital budgets and for programme, including recording and monitoring project fees, invoices and budget statements in relation to advisor’s costs.
Provide administrative support for formal reviews, including Gateway Reviews organised by the Office of Government
Commerce
Be a point of contact for Trust staff, members of the public and external contractors with regards to complaints and issues raised due to the building work.
Provide project PMO support functions to capital workstreams and subgroups
Ensure that subgroups, Project Team and Programme Boards and other subcommittees are properly constituted and supported appropriately, i.e. preparation of agendas, minutes of meetings, production and collation of papers. Preparing regular and ad hoc reports, briefing papers and other documents as required.
Participate in workshops, meetings and other events, including ensuring they are organised and delivered in as professional manner
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
Main

**Responsibilities**:
Communication
To foster effective and supportive relationships with operational teams and external stakeholder to enable delivery of agreed outcomes.
To develop strong and supportive working relationships with operational and corporate teams.
To be able to work with multi-disciplinary teams from across the Trust to deliver agreed outcomes.
Analytical and Judgemental skills
Analysis of projects through monitoring of various project and programme logs e.g. action log, risk log, benefits log to highlight performance and identify actions to rectify poor performance
Managing the Programme Director diary and Programme meeting schedule, making decisions about priorities and balancing conflicting requests.
Developing and maintaining effective and efficient office systems.
Planning and Organisational skills
To plan and prioritise own and project teams’ work.
To be able to manage competing and changing priorities to ensure Programme outcomes are achieved.
To identify and plan own professional development needs.
To undertake training to support continuous improvement and lean skills development.
To contribute to and ensure compliance with best practice project management.
To contribute to and ensure compliance with best practice project management.
Provide regular reports to the capital and projects committees.
Preparing reports and providing evidence of governance with regard to all activities undertaken.
Be an advocate for excellent project delivery.
Support and encourage innovation in the way services are delivered.
At all times, work towards improving the quality of service to the Trust.
People Management and Develo